Have you studied in one of our incredibly useful group rooms yet this semester? If you have, you may have noticed that the system you used to snag your reservation is a little different than it was before. Read on for a tour of the new system and how to get collaboration rooms when you need them.
To get to the room reservation system, follow the same route you’ve taken before: start on the UGL homepage, then click on the button in the middle menu that says “Group Rooms.” From the group rooms page, look for the heading that says “How Do I Reserve a Room (Call D1bs?)” – underneath that heading is where you’ll find a link to the new reservation system.
When you first click in, you’ll be asked for information about what kind of room you need. How many people are in your group, how long do you need it, and when do you need it? Think generally – “morning,” “afternoon,” or “now” rather than “9 AM.” There’s time to get sepcific later.
Next, it’ll show you which libraries have rooms available that fit all your needs. Click on the library you’d like to get a room in. If the library is grayed out and you can’t click on it, that means that library doesn’t have rooms that meet your time and space needs.
Next, pick a more specific time. The reservations that you see available should be for the same length of time that you specified in the first screen. Remember that rules about how many reservations you can make still stand – 2 hours at a time, twice a week, for a total of 4 hours a week. Click the time period that works best for you.
Finally, it’s time to actually reserve your room! On the final screen, put in your name and your @illinois.edu email address – and your phone number, if you’d like text updates – and click the button that says “Call D!bs!” See how clever we are? An email will be sent to your Illinois email address with the details about your room reservation. If you end up needing to cancel your reservation, the email will also contain a link that you can follow to cancel it.
So…tada! That’s the ins and outs of our new group room system. If you need further help with the system or if you have questions about room policies, we have a handy group room subject guide for you. You can also Ask a Librarian, as always. Happy collaborating!