ANNOUNCEMENTS: University Librarian Note

Happy September, everyone!

We are now in the swing of the fall semester, and I hope it’s going well so far. I’ll always vividly remember the crush of managing hiring, training, and scheduling a new student workforce while also trying to stay on top of the rush of reserve and e-reserve requests back in 1994 when I was a new library manager at Northwestern University. So much has changed since then but the rhythms of academic life seem to stay the same and I know many of you are managing many of the same processes now. Read more…

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ANNOUNCEMENTS: Cheers for Peers

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

• Christopher Bailey
• Rachel Bernstein
• Henry Borchers
• Jake Culbertson
• Adrienne Esserine
• Xavier Sanchez
• Anthony Stewart
• Jody Waitzman

To view the detailed Cheers for Peers submissions please view the Growing People blog.

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ANNOUNCEMENTS: Recognizing Excellence

• Stephanie Luke Awarded Society of American Archivists Strategic Growth Grant

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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ANNOUNCEMENTS: Senior Administrative Team Meeting Minutes

Please see the detailed meeting minutes as follows:

• August 13

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ANNOUNCEMENTS: Collection Development Committee Notes

The most recent meeting minutes of the CDC are posted at:
https://www.library.illinois.edu/staff/committee/collection-development-committee/

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes

The meeting minutes of CAPT (including workgroup reports) are posted at:
https://www.library.illinois.edu/staff/committee/content-access-policy-technology-capt/

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FACILITIES NEWS: Facilities Update

Tim Newman, Assistant Dean of Libraries for Facilities

Welcome back to campus!! As a new semester has started, the Facilities Team wanted to remind everyone of a few general procedures and policies:

1. For any facility-related request(s) such as furniture needs, key requests, event setup, general maintenance, and remodel, or when not sure, please submit a ticket request. This way all of facilities can track the request and ensure that we are providing the best customer service for you. These links will help with varied ticket submissions:
   • Team Dynamix (general facility/default request): https://go.library.illinois.edu/logaticket
   • Key Request Form: https://www.library.illinois.edu/staff/facilities/keyrequest/
   • Event Checklist: https://www.library.illinois.edu/staff/wp-content/uploads/sites/24/2019/02/EventCheckList-Revised-2019.02.08.xls
2. For shipping/delivery, please bring any shipments to Shipping/Receiving the day prior. We make daily deliveries starting at 8:00 a.m. as well as multiple deliveries throughout the day. We try to accommodate rush orders, but request at least a day’s notice. Additionally, for any packages being shipped FedEx or UPS, please have them by noon at the shipping/receiving desk at the Main Library. Lastly, ensure that you please provide as much detail regarding the order as possible (vendor, quantity, price, etc.).

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BUSINESS NEWS: Reimbursable versus Non-Reimbursable

Kim Johnson, Associate Director of Fiscal Operations

The University will reimburse employees for university business expenses. These expenses could be travel expenses, business meals, and miscellaneous cash purchases. However, there are some expenses that are not reimbursable and may need to be paid for by the Business Office.

Reimbursable expenses:

• Travel-related expenses
  • Airfares
  • Lodging
  • Per Diem
  • Car Rental and gas
  • Mileage
  • Rideshare
  • Parking
• Miscellaneous Expenses up to $499
  • Food supplies
  • Printing conference presentation material
  • Professional memberships

Non-Reimbursable Expenses:

• Travel-related expenses
  • Tips for hotel employees (this is included as part of per diem)
  • Room service
  • Trip protection (except for international flights)
  • Liability coverage and roadside assistance for rental cars
  • Ride Share (Uber Black/Uber Black SUV)**
  • Guest lodging and airfare*
• Sales Tax
• Gift Cards*
• Software or hardware purchases*
• Images/Pictures*
• Research materials*
• Employee-only meals
• Recurring charges for subscriptions or learning platforms*
• Honorariums*

*This item needs to be routed through the Business Office
**This requires an exception request and may or may not be reimbursed

Program advances must be requested through the Library Business Office by completing a program advance request form at https://forms.illinois.edu/sec/3026437. The request for a Program Advance must be received by the Business Office no later than 14 days prior to the date you need the funds.

It is important to note that the custodian of the program advance must receive the advance first prior to purchasing any gift cards or making any cash payments to participants. Proper documentation must be kept on who is paid, how they are paid, and when they receive their payment; please contact the Business Office for instructions on record keeping.

Please note that international individuals cannot be paid with a Program Advance, please contact the Business Office on how to proceed with paying international individuals.

The official University policies on Program (Cash) Advances can be found on the Business & Finance website at: https://www.busfin.uillinois.edu/paying_people/cash_advances. If you have any questions on Program Advances and if they are appropriate for your program please contact the Business Office at bhrsc@library.illinois.edu.

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HR NEWS: Filled Positions

• Matthew Hardy – Library Specialist – Interlibrary Loan & Document Delivery – 8/6/2024
• Peg Burnette – Medical Librarian – Grainger Engineering Library Information Center – 8/16/2024
• Anna Liss Jacobsen – Bioengineering & Engineering Medical Innovation Librarian – 8/16/2024
• Skylar Lucci – Visiting Engineering Instruction & Outreach Librarian – 8/16/2024
• Emily Benton – Prarie Research Institute Librarian – Funk ACES Library – 9/2/2024
• Nicolette Coleman – Senior Library Specialist – Ricker Library of Architecture & Art – 9/16/2024

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HR NEWS: Departures

• Neil Feuerhelm – Senior Audio, Video, & Emerging Technology Specialist – Library IT – 9/27/2024
• Hanna Lafond-Hyman – Office Support Associate – Business & Human Resource Service Center – 9/27/2024
• Kim Hutcherson – Human Resources Associate – Business & Human Resource Service – 9/30/2024

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HR NEWS: Civil Service Vacancies

• Associate Software Developer/Software Developer SCaRS – Library IT – Interviews
• HR Associate – Business & Human Resource Service Center – Interviews soon
• HR Representative – Business & Human Resource Service Center – Closes 9/10/2024

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EVENTS AND TRAINING: Staff Events Calendar

To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: Preservation Open House

September 13 from 1–5 PM

Where: Preservation Services, Main Library 425
Who: Everyone is invited! Registration is required.
What: Preservation Services is hosting an open house with hands-on activities and demonstrations. Witness the high-speed box-making machine. Bring a one-page family letter to be digitized. Craft with Conservation experts. Learn about heavy metals in 19th-century books with an XRF scanner. There will be sign-up time slots available for each of our stations. Come learn about what we do behind the scenes in Preservation while touring our labs and offices on the 4th floor!

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EVENTS AND TRAINING: Mortenson Distinguished Lecturer – Meet and Greet & Workshop

We are pleased to offer two in-person opportunities to connect with Dr. Caidi, the 34^th Annual Mortenson Distinguished Lecturer, as well as Dr. Michelli Costa, Visiting Scholar, Faculty of Information Science, University of Brasilia.

September 18
1:00–2:00 PM: Doctoral Students Meet & Greet with Dr. Nadia Caidi
2:30–4:30 PM: Workshop – Arts-Based Knowledge Translation: Information (and Other) Professionals Supporting Communities Toward Action
Co-facilitated by Nadia Caidi, Professor and Director of International Student Experience, Faculty of Information, University of Toronto and Michelli Costa, Professor, Faculty of Information Science at the University of Brasilia

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EVENTS AND TRAINING: 34^th Annual Mortenson Distinguished Lecture – “Reading as Belonging: Implications for Library and Information Practice”

September 19, 2024
3:30– 5:00 p.m. CT (Hybrid lecture)
5:00– 5:45 p.m. CT (In-person reception)
School of Information Sciences Building, Room 126
501 E. Daniel Street, Champaign, IL 61820
Regisration: https://illinois.zoom.us/meeting/register/tZAscuisqjwpGtdCuYdIiOWJFzf9KH8D2sTE
Learn more: https://www.library.illinois.edu/mortenson/lectures/

Join us for the 34th Annual Mortenson Distinguished Lecture with Nadia Caidi. Dr. Caidi will deliver a presentation titled “Reading as Belonging: Implications for Library and Information Practice.” Drawing on her research on migration and belonging through the lens of heritage language and young people’s engagement with reading for pleasure, she examines the extent to which the library and information field equips students and staff with the skills and mindset they need to work meaningfully with communities, to practice an ethics of care towards the most marginalized, and to take responsibility for our collective future.

Co-Sponsors:
Mortenson Center for International Library Programs
School of Information Sciences
University of Illinois Library Urbana-Champaign
Center for Global Studies: This event was supported in part by grant funding from the U.S. Department of Education’s Title VI grant program. The content of this event does not necessarily represent the policy of the U.S. Department of Education, and you should not assume endorsement by the Federal Government.

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EVENTS AND TRAINING: DEIA Educational Workshop Series

As we continue to align our strategic vision with University values, engaging in DEIA work will help us build a strong foundation of shared understanding, vocabulary and focus on which to build. These workshops are for everyone—faculty and staff at all levels in our organization. Supervisors, please do as much as you can to encourage and support employees in attending; this can be done on regular work time. The workshops are a mixture of presentation and discussion, led by two library facilitators – dates and registration links can be found below:

• Module 3: Library Teamwork & Engagement –  Sept. 25, 10 AM – 11 AM register here
• Module 3: Library Teamwork & Engagement –  Oct. 24, 12 PM – 1 PM register here
• Module 4: Personal Management –  Nov. 18, 10 AM – 11 AM register here

Please reach out to Victor Jones if you have any questions!

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EVENTS AND TRAINING: Savvy Researcher Fall 2024 Workshops

The Savvy Researcher is a workshop series for all students, staff, and faculty looking to work on their research and information management skills.

We have another great lineup this semester! We have over 60 sessions scheduled – everything from foundational research skills to digital humanities to data collection and analysis to media and technology to publication and much more!

Special thanks to all the amazing teachers in our Library for sharing their expertise and skills.

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