June Library Office Notes






ANNOUNCEMENTS: University Librarian Note
I hope you have had at least a little time to decompress from a very busy spring semester and end to the academic year, and are looking forward to some time this summer both for yourselves personally and to shift focus to other things. Even after 30 years working in libraries, I always think I’m going to catch up over the summer and never really do, but the different pace is welcome nonetheless. Read more…

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ANNOUNCEMENTS: Library Building Project Update – 06/1/2024
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

It’s with great satisfaction that we can report that the University held a bid opening on May 16th, 2024, and that bids were received that fall within our budget. As a refresher, our initial bids came in well over budget due to a variety of factors. During last winter 2023/24, Ratio completed final revisions of construction documents that incorporated recommendations from the Value Engineering process that followed our initial, unsuccessful bid. The university posted the final revised documents for competitive bid in March 2024, resulting in this month’s successful bid process.

Now, our partners at F&S are engaged in final contract negotiations and the preparation of materials for the July 2024 Board of Trustees meeting. Assuming approval is received from the BOT, construction will commence during fall 2024.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Quinita Balderson
  • Damian Behymer
  • Johna Von Behrens
  • Steve Bermingham
  • Vanessa Biggers
  • Adrienne Esserine
  • Elisabeth Paulus
  • Claire Stewart
  • Rosemary Trippe

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ANNOUNCEMENTS: Senior Administrative Team Meeting Minutes

Please see detailed meeting minutes as follows:

  • May 1 (forthcoming)

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meeting minutes of the CDC are posted at:

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES NEWS: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

For a complete list of projects in planning and construction, please see wordpress.library.illinois.edu/staff/facilities.

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BUSINESS NEWS: Tips for Requesting Reimbursements in June
Kim Johnson, Associate Director Fisc Operations – Lr Associate

June is a very busy month for the Business Office. We ask that if you are returning from travel before the end of June, please submit your reimbursement request into the Purchasing and Reimbursement App by the next business day so that we can be entered and approved in Chrome River prior to the July 3rd deadline issued by University Payables. Expense reports approved after July 3rd will delay reimbursement payment.

  • Before you leave, please make sure you have access to Chrome River and that the delegates have been updated to the current Business Office staff (Add Chrome River Delegates)
  • Upon your return, gather all receipts and approvals to be entered into the Purchasing and Reimbursement App within 1 business day of returning. The instructions are provided both here (Reimbursements) and on the BHRSC website. To avoid delays in processing:
    • Upload all necessary documentation such as:
      • All receipts that you are seeking reimbursement for i.e. airfare, hotel, Uber/Lyft/Taxi
      • Bank statements if you don’t have a receipt
      • Comparable airfare if you stayed longer for personal travel or if you drove instead of flew
      • Per Diem Request Form (no meal receipts will be accepted)
      • Business Meal receipt, who attended, affiliation to the University and the purpose of the Business meeting
      • Professional Development approval emails
  • When the expense report is ready to be approved by the requester in Chrome River, a Business Office employee will send an email on how to approve your expense report.
    • Expense reports not approved by July 3rd will delay your reimbursement.

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HR NEWS: Filled Positions

  • Laura Eichelberger – Accounting Officer – Business & Human Resources Service Center – 4/29/2024
  • Marissa Modugno – Marketing Associate – Library Communications – 6/3/2024

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HR NEWS: Departures

  • Helen Zhou – Senior Web Application Developer – Library IT – 6/7/2024

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HR NEWS: Civil Service Vacancies

  • Library Specialist – Interlibrary Loan and Document Delivery – Closes 6/11/2024
  • Senior Library Specialist – Ricker Library of Architecture and Art – Opening soon

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit uiuc.libcal.com/calendar/staff.

If you would like to submit content for the July issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, June 21, 2024.