April Library Office Notes





ANNOUNCEMENTS: University Librarian Note
Check back next month for a note from Interim Dean of Libraries and University Librarian Chris Prom.

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ANNOUNCEMENTS: Library Building Project Update – 04/01/2023
Tom Teper, Associate University Librarian for Collections and Technical Services | Project Manager, Library Building Project

General Update

The renovation of the Undergraduate Library and planning for construction of the Archives and Special Collections Building continues apace. At present, all of the demolition of the Undergraduate Library spaces being completed by Facilities & Services has been completed with the exception of a minor amount of asbestos abatement being completed in April 2023.

Planning activities make similar progress. The project’s architect/engineering firm submitted their 100% drawings in mid-March 2023, and after a period to review the drawings and accompanying documentation, the University submitted comments to RATIO on March 28th, 2023. On Monday, April 3rd, representatives from the Library and various campus units of F&S will spend the day reviewing the comments, discussing possible adjustments, and finalizing direction on the contraction documents. RATIO will then take approximately two weeks to finalize the drawings. Once the final drawings and accompanying materials required for the bid are submitted, the University will prepare the final bid package. This will be released for the public bidding process with the intent of having a construction package prepared for final Board of Trustees approval at the July BOT meeting. Construction could start shortly thereafter.

In parallel to this process, members of the Special Collections Division worked diligently with representatives of Bradford Systems and SpaceSaver to finalize a shelving layout for the facility. Meeting roughly every other week, this group made great progress on zeroing in on a final shelving layout. Their target completion date is mid-April 2023.

Other Activities

Personnel within the Library continue to meet on a bi-weekly basis to touch base on progress, and members of the Library’s Administration continue meeting with Capital Programs’ project team on a weekly basis to touch base and monitor progress associated with this project.

Efforts to barcode and improve inventory management continue. The Special Collections Division is continuing work related to their opening exhibit. As noted, work on the shelving layout continues. Once done, members of the units will need to start preparing models for where specific portions of the collection will sit in the planned shelving layouts in preparation for an eventual move of library and archival collections into the facility.

Proposed Project Schedule

As the project progresses, the schedule becomes increasingly more detailed and accurate going forward. At present, the schedule below outlines dates going forward for the development of construction documents (CD), their review, the bidding and negotiation phase, construction, and post-construction. This schedule was updated and is accurate as of June 8th, 2022.

We anticipate some changes as the final bid package is prepared.


Nothing to report.

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ANNOUNCEMENTS: Cheers for Peers
To view the full Cheers for Peers submissions please view the Growing People blog.

Library Human Resources is happy to announce this month’s Cheers for Peers submissions. The following Library employees have been cheered by their peers:

  • Paula Adams
  • Quinita Balderson
  • Evan Barber
  • David Butler
  • Diana Eynon
  • McKinzie Horoho
  • Karen Huck
  • Ruairi McEnroe
  • Janelle Sander
  • Mary Ton
  • Yao-Ming (Bruce) Tuan
  • Jennifer Vargo
  • Rebecca Wright

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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

Tuesday, April 25th is National Library Workers Day! In honor of our fantastic faculty and staff, Library Assessment wants to share just some of the comments that we received from members of the UIUC community in October 2022 and March 2023 through our bi-annual Library Services Satisfaction Survey.

  • “Overall my library experience is amazing. What a top notch library system with great people.”
  • “Staff are always kind and helpful.”
  • “You guys are doing great! The libraries are the best part of campus”
  • “The online library resources have been very helpful to me during the pandemic”

Thank you to all our units and workers for helping make the Library the best it can be. Campus wouldn’t be the same without you!

Graphic created and text written by Virginia Haverstic, Library Assessment Graduate Assistant.

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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Update

  • Please consider attending April’s Professional Development workshops hosted by the Diversity Residency Advisory Committee (these are open to all Library staff across all classifications). See below.
  • DEIA Educational Workshop Series
    This series was developed by Dr. Ellen Burts-Cooper of Improve Consulting in collaboration with the DEIA Task Force.  These workshops are a mixture of presentation and discussion, led by two Library facilitators. By attending this workshop, you will have the opportunity to meet colleagues from across the Library and learn from each other. This semester, we will be offering three opportunities to attend the first module, Library Culture and Engagement. This workshop covers important foundational topics requested by Library employees, including belonging, psychological safety, collaboration, and how to contribute to a healthy workplace. Attending this module will be very helpful for engaging with the additional four modules offered later.The Library Culture and Engagement module will be offered on Zoom on the following dates (please register):

    • Thursday, April 20, 1pm – 3pm: register
    • Wednesday, May 3, 2pm – 4pm: register
    • Tuesday, May 23, 10am – 12pm: register

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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:

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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:

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ANNOUNCEMENTS: Recognizing Excellence

Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.

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FACILITIES: Facilities Update
Tim Newman, Assistant Dean of Libraries for Facilities

As the weather is changing and we begin to enter periods of severe storms, please ensure you refresh yourselves with your unit BEAPs. Specifically, where there are areas to seek shelter in the event of a tornado. Please be aware that we are in the process of updating all BEAPs to reflect any facility space changes; however, the general locations of all shelters can still be found in basements of buildings and/or interior building areas away from windows.

For a complete list of projects in planning and construction, please
see https://wordpress.library.illinois.edu/staff/facilities/.

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HR NEWS: Filled Positions

  • Katie Slough – Accounting Officer – Business & Human Resources Service Center – 3/13/2023
  • Hannah Burnett – Library Specialist – Funk ACES Library – 3/13/2023
  • Mary Ton – Digital Humanities Librarian – Scholarly Communications & Publishing – 3/31/2023

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HR NEWS: Civil Service Vacancies

  • Assistant Distribution Services Supervisor – Library Facilities – closes 4/4/2023
  • Library Operations Associate – Acquisitions & Cataloging Services – closes 4/4/2023
  • Multi-level ITTA – Assoc Software Developer/Software developer – Library IT (SCaRS) – posting soon

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HR NEWS: Academic Professional and Faculty Open Postings

  • University Archivist and Head of Archives Programs – University Archives – Nancy O’Brien, Chair
    Live on the job board with a closing date of 4/24/2023

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HR NEWS: In Memoriam

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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit https://uiuc.libcal.com/calendar/staff.

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EVENTS AND TRAINING: Edible Book Festival
April 1, 5pm
Edible Book Festival Promotional flyer
Around April 1st, bibliophiles, book artists, and food lovers around the world gather to celebrate the book arts and the (literal!) ingestion of culture. Participants create an “edible book,” which can be inspired by a favorite tale, involve a pun on a famous title, or simply be in the shape of a book (or scroll, or tablet, etc). All entries will be exhibited, documented, then EATEN! Photographs of all edible books will appear in the Edible Book Festival gallery.

The Champaign-Urbana Edible Book Festival is sponsored by the University Library, and supported by the generous help of campus and community volunteers and prize donors. It is a fundraiser to support the crucial work of the Wesley Food Pantry.

For additional information, including registration and a schedule of events, please visit go.illinois.edu/edible.

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EVENTS AND TRAINING: CARLI Professional Development Alliance Events
April 4, 10, 11, 18, 25

To view more information about these events and to register, visit the CARLI Event Calendar.

  • April 4 at 10 AM: Intentionally Recruiting for Diversity in Librarianship: Reflections on a Year Later
  • April 10 at 4 PM: Metronet Learnabouts: Google Voice
  • April 11 at 1 PM: Accessibility Toolkit: Making Presentations Accessible
  • April 18 at 1 PM: Accessibility Toolkit: Making Documents and PDFs Accessible
  • April 25 at 1 PM: CARLI Open Pedagogy Workshop

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April 4, 7, 11, 14

  • April 4 at 2 PM and April 7 at 3 PM: Becoming Familiar with UIUC’s Digital Library
  • April 11 at 2 PM and April 14 at 3 PM: COUNTER and SUSHI: Understanding E-Resource Usage Statistics

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EVENTS AND TRAINING: Resident Professional Development Series 
April 5 and 19, 2pm

The Diversity Residency Advisory Committee will continue hosting professional development workshops for the spring semester.  The goal of these workshops are to introduce our residents, junior faculty, and graduate students, to various topics that will aid them in their development as academic librarians.

The workshops will be offered in Main Library room 323C and online. Zoom information was shared via LibNews email from Victor Jones on January 26.

  • April 5 at 2 PM: Marketing and Event Planning
  • April 19 at 2 PM: Teaching in Libraries Part 2

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EVENTS AND TRAINING: Solving the World’s Challenges: Water
April 11, 2:30 PMDecorative image linking to Illinois calendar event listing
Three experts from across campus will each discuss their work related to water and respond to questions from attendees during the #FunkPanel2023. Their work includes research to improve and maintain water quality by reducing runoff from agricultural systems, long-term monitoring of sediment load and nutrients in Illinois waterways, and research on water decision-support systems within the dynamics of coupled human-natural systems. This hybrid panel presentation will be an opportunity for people to come together with the Funk ACES Library to learn about and discuss water initiatives and research led by members of our campus community.

This virtual event is free and open to the public. For more details, visit our Solving the World’s Challenges Panel Presentation Exhibit here: https://guides.library.illinois.edu/Solving_Challenges_Panel_Exhibit

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EVENTS AND TRAINING: Graduate Image of Research Reception and Display
April 11, 4-5:30 PM

Now in its tenth year, the graduate edition is a collaboration between the Scholarly Commons of the University Library and the Graduate College. See more about the Image of Research at: http://publish.illinois.edu/imageofresearch/graduate-image-of-research/

The reception will take place on April 11, 2023, from 4-5:30pm in the Scholarly Commons (Room 220 of the Main Library). Following the reception, the quarter-finalists and the above posters will be on display in the Scholarly Commons for two weeks.

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EVENTS AND TRAINING: Kate Ozment: The Hroswitha Club and the Impact of Women Book Collectors
April 11, 6:30 PM

Log in on Tuesday, April 11 at 6:30 pm CDT to learn about a group of women book collectors who met from 1944-2004, providing a space for legitimacy, fellowship, and education in a period where women’s access to formal education and academic institutions was limited.

Please pre-register at go.illinois.edu/Ozment.

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EVENTS AND TRAINING: NISO Webinar: The 21st Century Research Cycle
April 12, 10 AM

Increasingly, scholarly research is expected to be interdisciplinary in scope, data-driven, and collaborative — frequently across global boundaries. What impact does that have on what may be thought of as the traditional research cycle, in which the scholar develops a question, researches various facets of it, analyzes the findings, draws a conclusion, and shares the final result through publication in some form, when the cycle begins again. How are new policies, new technologies, and emerging expectations changing how research is done in the 21st century?

Please email training@library.illinois.edu for login credentials or recordings.

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April 21, 3 PM

Decorative image of William ShakespeareShakespeare’s First Folio, published in 1623, gathered 36 of the Bard’s plays, including 18 that would otherwise have disappeared. Come help us mark this 400th milestone: visit with some of RBML’s Shakespearean treasures, dare to read or recite a few lines, wear your Elizabethan finery if you wish, and “With mirth and laughter let old wrinkles come.” This event is free and open to all; refreshments and party favors will be on hand.

Additional information can be found here:

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If you would like to submit content for the May issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, April 21, 2023.