October Library Office Notes




ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Library Building Project Update – 10/1/2021
Tom Teper, Associate Dean for Collections and Technical Services

Project Meetings for September 2021

Representatives from the University Library, University Administration, and Facilities and Services met with members of our Architecture/Engineering (A/E) Team for meeting on September 1st, 15th, 22nd, 23rd, 27th, 29th, and 30th, 2021. These meetings reviewed planning option revisions and shelving layouts; narrowed down the anticipated floor plans; discussed Mechanical, Electrical, and Plumbing (MEP) Issues; reviewed the preliminary findings for the building’s LEED status (presently on the way to Silver); discussed options for elevators in the facility; held further discussions on mechanical controls and plumbing; reviewed the seating, interior concept, and shelving; and concluded the month with two meetings to further discuss RBML Collections and Code Compliance.

Members of the A/E team also completed a presentation for the Chancellor’s Design Advisory Committee (CDAC) in which the group received valuable feedback on the potential loading dock addition.

In addition to the meetings involving members of the A/E team, Library personnel met to discuss further refinements for the Exhibit Preparation, Conservation, and Digitization spaces; Toured Recording Studies in Gies College of Business; conducted a walk-through of the Undergraduate Library with the campus’ new code compliance officer; met with Library IT representative to verify some spaces associated with IT data needs in the building; discussed some Advancement-related issues; and held multiple meetings to re-verify staff numbers and space needs.

Project-Related Meetings Scheduled for from October – December 2021 (as of 9/27/2021)

The following meetings include both scheduled project meetings (with project designation of U20118) as well as additional meetings that involve select representatives of the A/E, F&S, and University Library.

  • 10/–/2021 – U20118 UGL AV IT initial meeting – date TBD
  • 10/6/2021 – U20118: UGL Redevelopment – ARC Discussion, 3D Images
  • 10/19/2021 – Tour Siebel Center for Design Classrooms
  • 10/19/2021 – Architectural Review Committee
  • 10/20/2021 – U20118 UGL Redevelopment – Scope Clarifications
  • 11/3/2021 – U20118 – UGL Redevelopment – Estimate Review
  • 11/4/2021 – Chancellor’s Design Advisory Committee (CDAC)
  • 11/17/2021 – U20118 – UGL Redevelopment Plan Meeting
  • 11/–/2021 – Chancellor’s Review Committee – date TBD
  • 11/30/2021 – President’s Review Committee
  • 12/1/2021 – U20118 UGL Redevelopment Plan Meeting
  • 12/15/2021 – U20118 UGL Redevelopment Plan Meeting

Other Activities

While these meeting occurred, members of the Special Collection Division spent a considerable amount of time reverifying collections and personnel data, reassessing potential assigned spaces within the building, and reviewing notes from the A/E following meetings.

Efforts to barcode and improve inventory management continued over the last month. The Division is already beginning preliminary work related to their opening exhibit.

Members of the Library’s Administrative team worked to develop a script for a fund-raising video that will be developed in the coming months.

Proposed Project Schedule

The kick-off meeting included a review of the proposed project schedule from the point that “conceptualization” began on July 21, 2021 through what is called “substantial completion” of construction work. Those dates in the future become increasingly speculative. At present, the schedule is as follows:

  • Conceptualization
    07/21/2021 work session
    08/12/2021 submission date
    08/26/2021 est. Concept review meeting
  • Schematic Design
    11/09/2021 submission date
    11/23/2021 est. SD review meeting
  • Design Development
    01/22/2022 submission date
    02/04/2022 est. DD review meeting-BOT Preparation
  • Construction Documents 50%
    03/31/2022 submission date
    4/14/2022 est. 50% CD review meeting
  • Construction Documents 95%
    07/04/2022 submission date
    07/18/ 2022 est. 95% CD review meeting
    08/18/2022 100% CD completion
  • Bidding/Award
    08/18/2022 Advertise for Bids
    08/25/2022 Pre-bid /Pre-pricing meeting
    09/30/2022 Bid Opening – To be confirmed
    01/04/2023 Notice Proceed
  • Board of Trustees approval (required on if individual contract is over $2,500,000.)
  • Construction – Start/End *
    01/05/2023 – 05/29/2024


Elements from last month’s LON were incorporated as news items in the new project website at: https://www.library.illinois.edu/specialcollectionsbuilding.

Based off communications with Heather Murphy and Kathryn Risor-Heise, we anticipate additional items on the project appearing on both the fall and winter issues of the Friendscript.

As noted earlier, efforts as underway to develop a video associated with the project, and we anticipate the potential addition of new imagery to the website in the coming weeks.
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The Library Exhibitions Committee is sponsoring a contest open to all graduate students who work in any of the university libraries. The contest opens October 1, 2021; proposals are due December 6 by 5:00 p.m. The winner will be notified by December 13, 2021. To enter the contest, please submit a proposal for an exhibit that promotes a library resource or highlights a special subject or collection within the library. One winner will be selected by the Exhibitions Committee to build and display an exhibit in the Marshall Gallery* of the main library in April 2022. The winner will receive a prize of $200 and will have an allowance of $100 for printing costs. The student is expected to follow preservation concepts. For a complete list of contest regulations, visit https://www.library.illinois.edu/staff/committee/exhibitions-committee/
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ANNOUNCEMENTS: OEC Outreach and Engagement Grant
Outreach and Engagement Committee

If you have any questions, please contact us at OEC@library.illinois.edu or reach out to any of our committee members. We look forward to your applications!
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ANNOUNCEMENTS: Diversity, Equity, Inclusion, and Accessibility (DEIA) Task Force Updates
There was one meeting of the Task Force in the past month (September 8) where the Year One DEIA Base Survey report was discussed in depth. In addition, in place of an all-members Task Force meeting on September 22, individual teams were asked to meet to discuss their work thus far, follow-up tasks, next steps, and anticipated resources. The next meeting is scheduled for October 7.

The new DEIA Vision Statement and definitions were added to the Library’s website at https://www.library.illinois.edu/geninfo/deia/.

Minutes from all past DEIA Task Force meetings are now online on the Task Force web page.

The next Office Hours will be offered today from 11-12. Please refer to an email with the Zoom link from Co-chair Joe Lenkart via LIB-NEWS. The Task Force would love to hear from colleagues in the Library!
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ANNOUNCEMENTS: Did You Know? A Monthly Factoid from Library Assessment

In September 2020, Library Assessment created a “first day” factoid to show user engagement with the Library while operating with a hybrid service model. Revisiting those “first day” statistics continues to show new engagements when the fall 2021 semester started. As expected, 2020 saw a significant increase in the use of online services and electronic resources (EZ Proxy, LibGuides, and LibChat). However, use of those services hasn’t dropped to 2019 numbers even though in-person library services are more accessible.

A note about the data: these metrics and data collection methods have also undergone changes within the past three years, leading to new data points and also estimation of some historical ones. The 2019 LibGuides visits are based off monthly counts divided by the number of days that received visits. The method of measuring engagements to the library’s websites has moved from Google Analytics Universal to Google Analytics 4.

Shout out to John Laskowski for providing website usage stats on demand!
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at:
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meeting minutes of CAPT (including workgroup reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence
Please share your award, recognition, or grant! To initiate a request for publicity, employees (or their supervisors) should submit this Awards/Recognitions/Grants Publicity Request Form.
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HR NEWS: Filled Positions

  • Sandi Caldrone – Research Data Librarian – Research Data Service – 10/16/2021
  • Evelyn Cordell – Dual Career E-Learning Librarian – Research Information Services – 10/16/2021

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HR NEWS: Departures 

  • Adam Doskey – Assistant Professor – RBML – 8/15/2021
  • Anabella Irvine – Visiting Research Specialist – IAS – 9/15/2021
  • Jason Strutz – Manager of IT Infrastructure Management and Support – Library IT – 9/15/2021
  • Lesli Lundquist – Facility Operations Coordinator – Facilities – 9/17/2021
  • Wendy Balthazor – Grants and Contracts Coordinator – BHRSC – 9/19/2021
  • Susan Edwards – Associate Director of Fiscal Operations – BHRSC – 9/30/2021

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HR NEWS: Vacancies

  • IT Specialist – Library IT – Closes 09/28/2021
  • Library Specialist with language specialty (Arabic & Western European) – Acquisitions & Cataloging Services – will be posted soon

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HR NEWS: Searches Completed 

  • Research Data Librarian – Research Data Service, FAC – Carissa Phillips, Chair

Kick-off meeting held February 16, 2021. Live on the job board. Closed April 9, 2021. Phone screenings scheduled April 21, April 22, April 26, April 27 and April 29. Virtual interviews held May 17, May 18, May 27 and June 1. Sandi Caldrone start date will be October 16, 2021.

  • Dual Career-E-Learning Librarian – Research Information Services, FAC – David Ward, Chair

Kick-off meeting held May 24, 2021. Virtual interview held June 4, 2021. Offer Extended. Evelyn Cordell start date will be October 16, 2021.

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HR NEWS: In Searches in Progress or Pre-announcement

  • Associate Director for Fiscal Operations – Business & Human Resources Service Center, AP – Skye Arseneau, Chair

Kick-off meeting held June 7, 2021. EC approved JD. Awaiting IHR approval. IHR approved JD 6/29/2021. Job live on job board. Closed July 16, 2021. Five candidates selected, but one withdrew. Phone screenings scheduled for Aug 16, Aug 17 and Aug 18.  Virtual interviews held August 30, September 1, and September 2. Offer Pending

  • Metadata Librarian– Acquisitions and Cataloging, FAC – Dan Tracy, Chair

Kick-off scheduled for June 22, 2021. EC approved JD. Job live on the job board. Closing date August 20, 2021. Phone screenings held Sept 7, Sept 8, Sept 9, and Sept 14.

  • Visiting Research Specialist, Slavic Reference Service (grant funded) – International and Area Studies Library, AP – Kit Condill, Chair

Kick-off scheduled for August 9, 2021. EC approved JD. Submitted JD to IHR for approval 8/25/21. Job live on the job board. Closing September 15, 2021.

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HR NEWS: In Memorium

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Friday, Oct. 1 from 3-4 PM
E-resources Access & Troubleshooting

Tuesday, Oct. 12 from 2-3 PM and Friday, Oct. 15 from 3-4 PM
ILL / DocExpress & Policies on Access to Physical Collections

Tuesday, Oct. 26 from 2-3 PM and Friday, Oct. 29 from 3-4 PM
Reference in Special Collections

Tuesday, Nov. 2 from 2-3 PM and Friday, Nov. 5 from 3-4 PM
Chat Transcript Review

Tuesday, Nov. 16 from 2-3 PM and Friday, Nov. 19 from 3-4 PM
Working with Users with Disabilities

Tuesday, Dec. 7 from 2-3 PM and Friday, Dec. 10 from 3-4 PM
Working with International Students

Zoom information for the sessions:

Please contact Sara Holder at sholder@illinois.edu if you have any questions.
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October 4 at 8:30 AM and at 7 PM

This two-hour long virtual event is the first in a series of three, each focused on a different aspect of metadata to support diversity, equity, inclusion, and accessibility, starting with this general overview of the topic. It will be held twice (9.30-11.30am ET and 8.00-10.00pm ET) to accommodate all time zones. Moderated by NISO DEIA Committee Co-Chairs Karim Boughida (University of Rhode Island Libraries) and Maria Stanton (Atla), the agenda for this combination webinar/workshop includes:

  • Welcome and objectives for the workshop
  • Keynote (speaker to be announced shortly)
  • Discussion/Q&A
  • Small group moderated discussions
  • Report back by moderators/discussion
  • Wrap up and next steps

More information will be available in the coming weeks — please sign up now to receive joining instructions a few days before each workshop.

Registration for 8:30 AM:

Registration for 7 PM:
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EVENTS AND TRAINING: The Application of 3D Printing Services in the Academic Library – Parts 1 and 2
These are CARLI-sponsored Professional Development Alliance (PDA) events.

Driven to democratize access to emerging technologies and the knowledge it affords, the Academic Library is well positioned to provide access to 3D Printing services to support the design learning pedagogy in higher education. Rapid prototyping technologies allow you to design, 3D print, and test your designs in real time. In this 2-part series, you will learn about 3D Printing and develop an understanding for how the technologies can be implemented in the Academic Library.

Part 1 – October 6 at 2:00 p.m. CST: Learn about the hardware and software that drives 3D Printing, see a live demo, and learn about what technologies are currently available.

Part 2 – October 20 at 2:00 p.m. CST: Learn about the role of 3D Printing in the Academic Library, see examples from across the nation, and learn tips for how to implement your own 3D Printing service.

Elisandro Cabada is an Assistant Professor and the Medical and Bioengineering Librarian at the University of Illinois at Urbana-Champaign where he provides emerging technology services to support higher education. His research interests include studying the barriers to access, pedagogical affordances, and application of emerging and immersive technologies in research and instruction. Elisandro is a recipient of the 2021 Best Emerging Technology Award, awarded by the ALA RUSA Emerging Technologies Section.

To register visit the CARLI Event Calendar.

Recordings of past CARLI-sponsored PDA events are available where permitted by the presenter.
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EVENTS AND TRAINING: NISO Webinar – Workflows Across Systems: Innovation
October 13 at 10 AM

Building interoperability into our systems requires partnering and collaboration — working together across stakeholder groups to develop useful approaches. What are the best ways to innovate? Are there better ways of exchanging data and information? What’s required to build those?  How can partners work together to engineer systems that operate with integrity and protect data privacy? How can we avoid duplication of efforts across a community as broad as ours? This webinar will look at the possibilities for innovations in interoperability between both internal and externally-facing information systems, identifying both the challenges and also the opportunities for creative solutions and new priorities.

Please email training@library.illinois.edu for login credentials or recordings.
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October 13 at 11 AM and October 14 at noon

The Office of Information Literacy will be offering two LibGuides training sessions in October for those new to LibGuides, or those who would like to refresh their skills. Both sessions contain the same content, and will be taught by Anri Brod, the Information Literacy Graduate Hourly.

These sessions will be held over Zoom; you do not need to register in advance. If you have any questions, please email infolit@library.illinois.edu

Zoom information sent via LibNews email from Brod Anri on September 14.
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EVENTS AND TRAINING: 2nd Annual Baltic Sea Region Forum
October 21 at 9 AM

The Baltic Sea Region is home to nine countries that represent numerous cultures and societies. Through interdisciplinary scholarly discussions, the Slavic Reference Service seeks to highlight original research and facilitate thematic discussions on the countries of this world region. The forum theme for 2021 is Societies in Transition. Some of the focus areas to be addressed in this forum include:

  • Gender
  • COVID-19 Global Pandemic
  • Climate Change
  • Regional Security
  • Mass Media and Communication
  • The Belarusian crisis

We welcome scholars from around the world to participate in this event. Please register using this link https://forms.illinois.edu/sec/1866924. If you are interested in presenting your research on this region, please indicate your interest on this form and upload a 250-350 word abstract when prompted. Submission deadline is October 13.
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October 27 at 10AM

Mark your calendars and watch for an email (with a Zoom link) from Lucretia Williams via LIB-NEWS.
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If you would like to submit content for the November issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by October 15, 2021.