June Library Office Notes






ANNOUNCEMENTS: University Librarian Note
I’d like to thank everyone who contributed to the “Dean Wilkin Reunion Tour.” I’m grateful to the Staff Development and Training Committee for organizing and executing the tour, and to all of you who prepared materials and presented during the tour. I know a great deal of work went into those presentations, and I appreciated hearing about the work you’ve been doing over the past year. And I don’t think I can thank Bill Mischo enough for his leadership and steady hand while I served as provost—thank you, Bill. Read more…
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ANNOUNCEMENTS: Collaboration Station
Interested in collaborating on public engagement or outreach events, or getting started with research by co-authoring an article? Check out Collaboration Station on Box. There are two sheets included in the document: one for engagement activities and the other for research projects. Feel free to include your own, or sign up to be involved in existing projects. For access issues, please contact Sarah Christensen or Mara Thacker.
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ANNOUNCEMENTS: Consortial Letter of Opposition to Moving Wall Policy
Tom Teper, Associate Dean for Collections and Technical Services

As you may be aware, Taylor & Francis has implemented – against the strong objections of many subscribers – a moving wall for their backfile access. This means that content that the provider had been providing to subscribers as what they are now characterizing a “courtesy access” to journal backfile content back to 1997 would no longer be part of their current subscription. Under the new model, Taylor & Francis would shift the courtesy access model from being a fixed access point (1997 and on) to being a moving wall. In other words, one year a subscriber would have access to content going back to 1997. The next it would shift to 1998 and so on, unless the subscriber purchased supplementary backfile access for the “gap years” the model created. To further complicate the situation, it would only apply to those institutions that did not have a “big deal” purchase model with Taylor & Francis.

Despite repeated assurances that they would honor our historic purchases, the company’s implementation of this model has moved forward. We – and many peer institutions with similar title-by-title subscription models – have begun receiving e-resource trouble-shooting reports detailing what are clearly gaps created by the moving wall. Indeed, this problem is so widespread that the Big Ten Academic Alliance has taken the lead in drafting a letter on behalf of the membership to the leadership at Taylor & Francis. The letter now has ten consortial signatories, representing well-over one-hundred institutions with concerns over Taylor & Francis’ disregard for our good faith.

That letter has been delivered to Taylor & Francis, and to date, there has been no comment. Locally, there are several things that we can do in order to take action on this.

  • First, if you have access problems, please report them via er-tech@illinois.edu, and in the meantime, know that you can direct the patron to secure the article via ILL/DD.
  • Second, please be transparent with faculty and users about the cause of this problem. Please feel free to refer them to the letter from the BTAA membership or to me at tteper@illinois.edu.
  • Finally, I would suggest holding off on further purchases from Taylor & Francis (and their subsidiaries Routledge and CRC Press) until this issue is resolved. There is at least one item proposed for purchase on the desiderata list from them, and I think that it is fair for us to say that they will be lower on the list until this issue is resolved.

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ANNOUNCEMENTS: Parking Meter Keys Phasing Out
As some of you already know, the meter keys are being phased out by the Parking Department. Here are some new details that you may need/want to know:


  • The meter key vendor has discontinued the sale of new keys and no longer provides support for existing keys.

WHEN? (Important dates to note)

    • Meter keys will be accepted in Urbana, Champaign and on campus until December 31, 2018. After that date, the meter key slots in meters on and off campus will be plugged.
    • Departments are urged to use all funds prior to December 31. Any unused funds will be lost.
    • No additional funds will be added to meter keys after June 30, 2018.
    • Existing meter key funds can be refunded to the department prior to June 30, 2018.


  • The Parking Department will be getting rid of its Pay-by-Phone app and transitioning to the MobileMeter App currently being used by both Urbana and Champaign. However, campus parking rates will remain the same.
  • While the transition to MobileMeter will take place on June 18, the Parking Department anticipates the new app will begin to support departmental charges by July 1, but no later than Fall 2018.
  • Unlike the meter keys, the new app will track parking charges by date, time, user and location.
  • Also unlike the meter keys, there will be a .20-.25 (depending on the location) service charge for each parking session, and sessions will be in increments of 30 minutes rather than 15 minutes.
  • Instructions for using the app for departmental purposes will be provided as soon as they become available.
  • Campus users will still pay a small service charge per parking session, but will no longer have to pay an additional fee for extending a session.

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ANNOUNCEMENTS: The Library’s Commitment to Retaining our Print Collections in Light of Changing Library Environment
Tom Teper, Associate Dean for Collections and Technical Services

From the earliest calls by President James to build a million volume collection at the University of Illinois, the University Library has been viewed as a means of collecting and delivering resources to faculty and students that would help to make this campus one of the premier research institutions in the nation. The legacy of that call to build a robust and vibrant collection is a body of materials that now numbers well over 14 million volumes and millions of manuscripts and other resources. Today, approximately 10.5 million of those volumes are printed books and journals representing approximately 5.95 million unique titles.

Over the last decade, the University Library – like all other research libraries – dedicated a growing percentage of its acquisition and collection development effort to purchases of electronic content. Of course, we continue to purchase print materials, too. While we acquire ebooks, our subject specialists regularly acquire printed copies where appropriate. Similarly, we purchase materials requested directly by faculty and students, whether through requests submitted via email and online forms or through a largely seamless patron-initiated acquisition program. And, we leverage a combination of state, gift, and endowment funding to acquire extraordinary collections, as well, including the Gwendolyn Brooks Papers and the recently announced Newton manuscript.

With all this in mind, how has the University Library sought to secure the future of our rich print collection? Below are three brief descriptions of programs that leverage our historic strength as we set a course forward for the coming decades.

CARLI Last Copy Program
Nearly a decade ago, the University Library partnered with the Consortium of Academic and Research Libraries in Illinois (CARLI) to develop and implement a mechanism to ensure that printed monographs of scholarly import would remain accessible to our patrons. The Last Copy Program has allowed CARLI member libraries to withdraw monographs and, if they were determined to be last copies in Illinois, to send them to us for evaluation and potential retention. Over the last decade, the University of Illinois added an average of 1,879 different titles annually to its holdings through this program.

Records in our catalog that have been retained as part of the CARLI Last Copy Program include Notes “CARLI Last Copy Program.” as below:

HathiTrust Shared Print Program
In an environment in which many colleges and libraries are downsizing their on-site collections and withdrawing holdings on the premise that other institutions are holding onto theirs, the HathiTrust embarked on an ambitious program to provide a safety net to manage and protect our collective cultural heritage. Initiated by a ballot initiative drafted by the HathiTrust’s Collections Committee for the organization’s 2007 Constitutional Convention (https://www.hathitrust.org/constitutional_convention2011_ballot_proposals#proposal1) the effort led to the creation of the HathiTrust Print Monograph Archive Planning Task Force. Led by a representative from the University Library, this working group’s report provided the outline for a broad program of distributed monograph retention. Early in 2018, the University Library made a commitment to retain 1.5 million monograph items and titles in its collection. Presently, the program has received commitments from 49 research libraries, collectively retaining 16 million items distributed across 4.8 million monograph titles. Significant as this is, it only accounts for 65% of the total number of monograph titles represented in HathiTrust. Recently, the University Library signaled its interest to HathiTrust leadership to retain additional titles during the second phase of this program, with plans to help with filling gaps. This program provides a mechanism for ensuring that research libraries can continue to provide access to printed monograph collections into the future.

Records in our catalog that have been retained as part of the HathiTrust Shared Print Program include an Action Note “committed to retain 20170930 20421231 HathiTrust https://www.hathitrust.org/shared_print_program” as below:

Big Ten Academic Alliance (BTAA) Shared Print Repository 1.0 & 2.0
In an effort to ensure that access to journal content is preserved as libraries deduplicate highly-redundant journal volumes when online backfiles are available, the BTAA created a Shared Print Repository program in 2011. By 2013, the BTAA outlined a program and began implementing the first phase of this program, with Indiana University serving as the hub for approximately 250,000 volumes retained on behalf of the membership. These items were predominantly titles from major publishers like Elsevier, Springer, Taylor & Francis, and Wiley among others. This effort allowed Illinois to begin deduplicating against the collective holding at Indiana while ensuring ongoing access to the titles for the foreseeable future.

In 2015, the BTAA began a second phase of this program, proposing to retain a further 250,000 volumes at Illinois. With many of the larger publishers’ journals being retained at Indiana as part of the first phase, the second phase focuses more heavily on key humanities and social sciences publications published by societies and currently available via JSTOR and other online content providers. To date, the University Library has made commitments for 40,000 volumes that are held locally and are also available online in full text.

Records in our catalog for items that have been retained as part of the BTAA SPR holdings at Indiana have a Location of “BTAA Shared Print Repository” and Notes indicating that “Print volumes of this [title] are available for request through the BTAA Shared Print Repository” as below:

Records in our catalog for items that have been retained as part of the BTAA SPR holdings at Illinois have the Location “Oak Street BTAA Shared Print Repository [non-circulating]” and Notes indicating that “Print volumes of this journal are available for request through the BTAA Shared Print Repository” as below:

If you have any questions about these programs, please do not hesitate to contact me at tteper@illinois.edu.
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ANNOUNCEMENTS: Library Tip of the Month
The Library sends a monthly email to new faculty at Illinois during the fall and spring semesters. These emails introduce many of our services and resources to this important audience.

You can view the May LTOTM (the final email of the semester) at:

If you have ideas for future emails, please feel free to share them with Heather Murphy.
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ANNOUNCEMENTS: Collection Development Committee Notes
The most recent meetings minutes of the CDC are posted at https://www.library.illinois.edu/staff/committee/collection-development-committee/.
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ANNOUNCEMENTS: Content Access Policy & Technology Meeting Minutes
The meetings minutes of CAPT (including work group reports) are posted at:
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ANNOUNCEMENTS: Recognizing Excellence

Please forward journal editorships or editorial board membership, elected and invited external service appointments, honors, and awards information to Heather Murphy.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of May 31, 2018 (click on the graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.

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HR NEWS: Departures

  • Resignation of Allison Martell (May 10, 2018)
  • Retirement of Hyon J Kim (June 30, 2018)

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HR NEWS: Vacancies

  • Information Technology Technical Associate: Grainger, awaiting master referral
  • Library  Specialist: ILL/DD, beginning interviews
  • Library Specialist: CAM – Music Cataloger, job posting soon
  • Library Specialist: CAM – Music & Microfiche, job posting soon
  • Library Specialist: CAS, second interviews completed, hiring soon

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HR NEWS: Transfers

  • Senior Library Specialist: Martha Degutis from CMS Oak Street to CAM (July 1, 2018)
  • Library Specialist: Jeffrey Loftiss from UIC College of Medicine to Grainger Library (June 18, 2018)

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HR NEWS: FTE Changes

  • Library Specialist: CMS, Andrew Sims from 49% to 100%
  • Library Specialist: CMS, Sarah Lockmiller from 50% to 100%

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IT NEWS: Public Printer Replacement
During late May and early June all black and white public printers will be upgraded. The process will go one release station at a time, to minimize disruption at service points.

As usual, if you any issues or concerns or need help with any technology-related issue, please contact the Library IT Help Desk: https://www.library.illinois.edu/staff/it/.
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FACILITIES: Facility Project Updates

  • Main Library – Elevator Upgrade – E5 (east) summer 2018. The project is a Campus wide multiple elevator upgrade project. The elevator cabs and controls for E5 elevator will be upgraded to provide reliable transportation throughout the Main Library. E5 will be upgraded summer 2018. Construction mid-May – mid-August 2018. The elevator has been taken out of service starting May 14, 2018. The contractors have mobilized on site and construction has begun.
  • Main Library – F&S – North, South & East Stairway “renovation” – stair tread cleaning and wall/ceiling paintingF&S funding approved. F&S Paint Shop will start work during Spring Semester 2018. F&S Building Services Workers – Flooring Crew will start their work after Commencement 2018. The painters are currently working in the north stair. Waiting to hear from F&S Floor Crew on stair tread refinishing.
  • Ricker Library – Flooring Replacement Replace existing linoleum with new rubber flooring to match the main corridor flooring. Furniture, fixtures and equipment have been moved out along with the majority of the collection to a temporary space. Floor demolition is scheduled to begin June1, 2018.

For a complete list of projects in planning and construction, please see:
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EVENTS AND TRAINING: Staff Events Calendar
To see the most up-to-date staff events calendar, please visit http://www.library.illinois.edu/calendar/staff/.
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EVENTS AND TRAINING: NISO Webinar: Innovative Tools and Apps: What’s Hot
Wednesday, June 6
12:00 – 1:30 p.m.
428 Library

Are there interesting new tools and/or apps emerging that are revolutionizing the work being done by scholars, researchers, and students? This event will convene a variety of information community professionals to talk about the tool or app that they know to be indispensable to either themselves or their community. What does it do? Why is it important? What else do you wish it did? And what does this resource portend for the future?

Confirmed Speakers: Alvin Walker, Product Development Manager, American Psychological Association; Jennifer Leffler, Associate Professor and Technical Services Manager, University of Northern Colorado; Elizabeth German, Assistant Professor and Services Design Librarian, Texas A & M University; Ranti Junus, Systems Librarian, Michigan State University.
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EVENTS AND TRAINING: Framing Information Literacy Webcast Series
Many librarians struggle with the best methods, activities, and practices for teaching information literacy. Developing learning outcomes and activities, overcoming student and faculty apathy toward information literacy instruction, and meeting instruction and institutional goals can be difficult if you’re feeling overwhelmed with instructional jargon, or uncertain in your teaching due to no formal training. The Framing Information Literacy webcast series shares lesson plans grounded in theory and the ACRL Framework for Information Literacy for Higher Education. This six-part webcast series provides approachable explanations of the ACRL Frames, various learning theory, pedagogy, and instructional strategies, and how they are used to inform the development of information literacy lesson plans and learning activities..

Research as Inquiry: It Starts With a Problem
Wednesday, June 13, 1:00 – 2:00 p.m.
106 Library

Information Creation as a Process
Wednesday, June 20, 1:00 – 2:00 p.m.
106 Library
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EVENTS AND TRAINING: Creative Connections
Thursday, June 14
Wednesday, June 27
12:00 – 1:00 p.m., 428 Library
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EVENTS AND TRAINING: Webinar – Dealing with Angry Library Patron Behaviors
Thursday, June 14
1:00 – 2:00 p.m.
106 Library

Oh yes…they’re out there and they’re coming to your library. Angry, nasty and even downright unreasonable patrons on a mission to tell and show you how they feel. Their behaviors really are difficult!

The good news is that you can choose to not let them drag you down or ruin your day. And by using a few proven techniques and questions some of these angry patrons could actually leave feeling better!

The Dealing with Angry Library Patron Behaviors webinar is an interactive program filled with practical and useful information that you’ll be using to more effectively handle your angry patrons the next time they are in front of you!

Participants will learn and begin to master:

  • Using the E+R=O technique to reduce stress and improve their response to situations they can or cannot control
  • 3 powerful techniques for not “eating the angry customers poison” and not taking things personally
  • Specific phrases to use with customers that help keep emotions under control

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EVENTS AND TRAINING: LOEX 2018 Encore: live virtual “encore” sessions
12:00 – 1:00 p.m.
106 Library

Thursday, June 14
Fake News, Lies, and a For-Credit Class: Lessons Learned from Teaching a 7-Week Fake News Undergraduate Library Course
Jo Angela Oehrli (University of Michigan)

Friday, June 15
Accessibility, the Final Frontier: These are our voyages into best practices…
Shawn McCann (Oakland University) and Rebeca Peacock (Boise State University)

Tuesday, June 19
Aligning the Stars: Mapping Out a Collaboration Constellation
Hailley Fargo and Megan Gilpin (Penn State University)

Wednesay, June 20
The Librarians’ Guide to the Information Literacy Galaxy: Leading Campus Conversations
Sarah Richardson, Heather Beirne, Ashley Cole and Trenia Napier (Eastern Kentucky University)
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If you would like to submit content for the July issue of Library Office Notes, please submit it to Heather Murphy or Tom Teper by Friday, June 22, 2018.