April Library Office Notes






ANNOUNCEMENTS: University Librarian Note
Check back next month for a new Note from Dean Wilkin.
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ANNOUNCEMENTS: Proposed Classics Move to the 2nd Floor
The Executive Committee (EC) is considering a charge to convene a Classics NSM (New Service Models) Team to coordinate the relocation of the Classics collections from the 4th floor to the 2nd floor space adjacent to the Literatures and Languages Library and to merge the services, staffing, and administration of Classics and Literatures and Languages. EC will be discussing the charge in early April, following the end of the comment period on March 28th.

This direction builds on a longer arc of conversation going back a decade, continuing most recently with the Main Library Humanities Hub Planning Team and in the budget reduction planning last spring and this fall. The charge before EC originally suggested placing Classics materials in 200, but based on conversations with the Literatures and Languages Library, the Classics Department, and with other stakeholders in the Library, we are now considering placing the Classics circulating collections in 225 Library (the current Literatures and Languages Library space) to support easier browsing, better oversight of less commonly-held items, and more flexible staffing. The Literatures and Languages circulating collection would then go into the Reading Room (200 Library), along with the Literatures and Languages reference materials and serials already in that space. The non-humanities reference materials are slated to be moved mostly to Stacks Reference, which has recently expanded its footprint and the Government Documents to 5W Stacks, alongside other Superintendent of Documents (SuDoc) materials.

When the candidates for Classics/Research and Information Services Librarian position come for on-campus interviews later this spring we should have a clear picture of where this is headed and to be able to bring the new librarian into an environment of strong collaboration between the University Library and Classics Department.

In parallel, but over a slightly longer time horizon, another group with overlapping membership will be charged to lead the University Library and campus discussions about the development of a “humanities collaborator” and digital scholarship center on the 2nd Floor of the Main Library. Inspired by the call to create a “common campus space, physical and metaphysical, where we can regularly encounter each other to generate and exchange creative, dynamic, and innovative new knowledge” articulated in the January 2015 Report of the Interdisciplinary Working Group of the Humanities, we see an opportunity to become an important node in the network of scholarly communications in the humanities and related disciplines on campus. With the relocation of Content Access Management (CAM) this summer, the Library has an opportunity to build on the successes of our growing programs in the digital humanities and the Scholarly Commons by creating a hub for research consultations, collaborative scholarly work, and events in a central campus space long known as the “Laboratory for the Humanities.”

Questions or suggestions are welcomed and can be sent to JoAnn Jacoby.
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ANNOUNCEMENTS: Library’s Participation in the CIC Shared Print Repository
As announced last year, the University Library is contributing serial volumes to the shared collection of print journal backfiles at the CIC Shared Print Repository (SPR). Eventually some 250,000 volumes will be housed in the Repository. The Library has completed its contribution to this initiative and sent over 38,000 volumes to the storage facility at Indiana University. The serials supplied to the CIC Shared Print Repository consists of titles available from Elsevier, Springer, and Wiley publishers that correspond to volumes we also have access to via electronic backfiles. Further information and updates regarding the CIC Shared Print Repository can be found at the CIC website (https://www.cic.net/docs/default-source/library/cic-shared-print-update-2016-01.pdf?sfvr). Representation in the online catalog of these serial titles contributed to the CIC Shared Print Repository can be viewed at http://vufind.carli.illinois.edu/vf-uiu/Record/uiu_3694592.
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ANNOUNCEMENTS: Summer Research Laboratory Grant Funding
The Summer Research Laboratory at Illinois (SRL) on Russia, Eastern Europe, and Eurasia is open to all scholars with research interests in the Russian, East European and Eurasian region for eight weeks during the summer months from June 13 until August 6. The deadline for grant funding is April 15 and is fast approaching! To apply, click here.
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Cindy Ingold, Gender Studies and Multicultural Services Librarian

As you read in the March Library Office Notes, I am working with Dean Wilkin to help set an agenda for the next steps for ClimateQUAL. A small group, including the AULs, met with John and me in late February to prioritize the recommendations from the ClimateQUAL Response Team. We have decided to work with the Center for Training and Professional Development to convene focus groups in late May or early June to delve deeper into the issues raised in ClimateQUAL. We want to get your feedback and suggestions about how to improve the organizational climate, to make this the kind of workplace that you want to be a part of. Please note that as we continue to work with the data from ClimateQUAL, we are also moving ahead with suggestions that have come from you. The last Library update was recorded so that those who could not attend the meeting in person could view it at a later time. A new committee has been formed to look into promotional paths for Academic Professionals. The Staff Development and Training Committee and the Diversity Committee are committed to working on improving the climate. Finally, let me just say that while we did discover some areas where our organization can improve, we have much to celebrate. Our Library has a strong climate for organizational justice, many of us feel positively about the Library and the work we do, there is minimal amount of interpersonal conflict in units, and many of us feel like we can work together as teams to accomplish tasks. Remember that information about ClimateQUAL can be found at http://www.library.illinois.edu/assessment/climatequal. You may want to take another look at the recommendations from the Response Team. You can also send your comments and questions to me, Dean Wilkin, or other members of the Library Administration. This is a process that we will all shape together.
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The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at http://www.library.illinois.edu/committee/capt/.
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of March 31, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: ALA Scholarship Civil Service Award Winner
Alex Cabada and Jianying Shou were selected to attend this summer’s ALA Conference in Orlando (June 23-28). A session will be planned for later in the summer for Alex and Jianying to talk about their experience at the conference.
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HR NEWS: Performance Evaluations/Job Description Updates
Please refer to the LIBNEWS email on 3/22/16 at 10:23 am.

  • New Timeline established. Period of review is January 1 through December 31 each year
    -April 1: all employees and supervisors will have received a copy of the most current Job Descriptions available for each employee
    -Q&A Sessions in Room 106 on April 4 at 11:00 am and again on April 26 at 9:00 am
    -April 1 through April 15: employee should review job description and make suggested changes for their supervisor
    -April 15 through May 6: supervisor and employee finalize job description updates
    -May 6 through May 15: supervisor has completed the performance evaluation and has met with the employee, with opportunity for employee comments
    May 16 Deadline: all signed job descriptions and completed performance evaluations to be turned into Aneitre Johnson in Room 127 of the Main Library

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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to the Business & Human Resources Service Center (BHRSC).

  • Grainger – 100% Library Specialist Deep Night Shift (midnight – 8:00 AM) posted and Master Referral #1 received

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HR NEWS: New Employees

  • Ian Iverson-Curry began as 50% Library Specialist with CMS on March 15, 2016

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HR NEWS: Separations

  • Alex Bragg resigned, 50% Library Specialist from CMS, effective January 2, 2016

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HR NEWS: Retirements

  • Mike Cinker, effective March 1, 2016

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HR NEWS: In Memoriam

  • John Shumard, passed away on March 11, 2016

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IT NEWS: Library IT Infrastructure Migration
The hardware supporting the Library’s information technology virtual infrastructure is nearing the end of its life and needs to be replaced. This hardware supports about 140 production and test servers and over 300 terabytes of storage in total. The servers and storage are currently distributed between the Data Center Shared Services’ colocation facility in the Digital Computer Lab, north of Springfield, and also the Main Library’s data center.

In the next two weeks, Library IT will migrate the first wave of virtual servers to the new Virtualization Power Plant (http://itpowerplant.illinois.edu/initiatives/virtualization/), run by Technology Services. The project is expected to be 100% complete by July. Thanks to the Virtualization Power Plant, we expect to spend about half of what it originally cost to provision our infrastructure in 2011.

Servers will need to be shut down, reconfigured, and restarted, taking about 10 minutes for each one. We’ll communicate and schedule these as appropriate, but the impact will not be much more than is required for monthly patching. Keep an eye on LIBNEWS for more details.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page (http://www.library.illinois.edu/administration/facilities/) for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Library Pedometer Challenge
April 4-May 1
Walk around the World with Mortenson Center Partner Libraries.
Details sent via LIBNEWS on March 29, 2016.
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EVENTS AND TRAINING: Edible Book Festival
Monday, April 4
University YMCA (1001 S. Wright Street, Champaign)

  • 8-10 am – Participants drop off edible entries
  • 10-11:30 am – Judging and photography
  • 11:30 am – Public viewing begins
  • 12:15 pm – Welcome and judges’ commentary
  • 12:45 pm – Eating of books!

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EVENTS AND TRAINING: 2016 Reference Services Retreat
Tuesday, April 5, 2016, 8:30 am – 4:45 pm, Channing Murray Chapel Room

See the March Library Office Notes for program and schedule.

Please note the updated information for the following session:
2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Moderated discussion
Consultation Models and Services: Past, Present, Future
20-25 min
Registration link

Please direct any questions or comments to the organizing team:
Joe Lenkart (lenkart@illinois.edu), Erin Kerby (ekerb@illinois.edu), David Ward (dh-ward@illinois.edu), and Melanie Emerson (memerson@illinois.edu).
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EVENTS AND TRAINING: India’s Daughter Documentary
April 5, 7-9pm, Spurlock Museum
Join the International and Area Studies Library for a screening and discussion of India’s Daughter as part of National Sexual Assault Awareness Month and International Week at the University of Illinois.

The recently released BBC documentary India’s Daughter, by Leslee Udwin, captures the story of the brutal rape and murder of a young medical student on a bus in Delhi in December 2012. Banned by the Indian Government, the film has raised important questions about violence against women.

A panel discussion will follow the screening, examining the documentary and its ban by Indian Government through the lens of law, media, history, and gender politics.

Cosponsored by the International and Area Studies Library, The Women’s Resources Center, Center for South Asian and Middle Eastern Studies and U.S. Department of Education Undergraduate International Studies and Foreign Language program and the Center for Global Studies.
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EVENTS AND TRAINING: Celebrate the Winners of the 2015 Image of Research Competition
Please join the Scholarly Commons and the Graduate College at a celebration and exhibition of the posters that are finalists for the Image of Research competition, Graduate Edition. Awards will be announced at the reception for first, second, and third prize as well as honorable mentions and the people’s choice award. This is a chance to see the range and depth of graduate student research across departments and colleges. The reception is in Room 104 Illini Union from 4-6 on April 6.
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EVENTS AND TRAINING: Celebrate Library Workers Day
National Library Workers Day is April 12.

  • Fun survey email submitted by the Social Committee to help recognize our fantastically talented diverse workforce. Information to be presented in the Main Hallway beginning April 1, 2016
  • Library Worker Appreciation Continental Breakfast and gift on April 12, 9:30 – 11:00am, Room 127

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EVENTS AND TRAINING: NISO Webinar: Supporting Women & Minorities in Technology
April 13, 12-1:30pm, 106 Main Library

Throughout the year the National Information Standards Organization (NISO) offers cutting-edge programs on standards issues and exploratory workshops on emerging topics.
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EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society.

  • Workshop #3: Anti-racist librarianship: strategies from moving from awareness to action
    Wednesday, April 13 (10am) Library 106 or Thursday, April 14 (2pm) Grainger Commons
    What is anti-racist librarianship and how do we move from awareness to action? This final workshop seeks to get us to think more deeply about strategies to shift the conversation from diversity and inclusion to engaging more deeply with anti-oppressive practices that lend themselves to creating structural change.

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EVENTS AND TRAINING: Investiture of John P. Wilkin
April 15, 3pm, Funk ACES Library, Heritage Room

You are cordially invited to attend the Investiture of John P. Wilkin as the second Juanita J. and Robert E. Simpson Dean of Libraries. Reception immediately following.

This is an approved Library event, and all staff are encouraged to attend. Staff should request time for the event from their supervisor, and be sensitive to coverage issues for the unit.

For more information, contact the Office of Advancement at 333-5682 or friends@library.illinois.edu.
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EVENTS AND TRAINING: Planning and Implementing Successful Meetings Workshop
April 20, 10-12pm, 106 Main Library
The purpose of the workshop is to assist meeting leaders and participants to successfully manage and participate in meetings so that they are productive for everyone. Outcomes for the workshop include understanding the types of meetings, the key elements of successful meetings, and the tools for conducting effective meetings as well as how to utilize these tools.

The workshop will cover the following topics:

  • Types of Meetings
  • Meeting and Agenda Planning
  • Purpose and Outcomes of Meetings
  • Decision Making
  • Participant Roles
  • Follow-Through

Presenter: Jan Ison, Consultant, Coach, Meeting Facilitator

Please register on the Staff Calendar:
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EVENTS AND TRAINING: Designing Culture, Creating Multidisciplinary Collaboration
The Library is a co-sponsor of the following event.

Design Dialogues Speakers Series: Inaugural Lecture
“Designing Culture, Creating Multidisciplinary Collaboration”

Anne Balsamo, Dean of the School of Media Studies at The New School in New York City

Friday, April 22 – 11A-12P, NCSA Auditorium (1205 W Clark St, Urbana, IL on the University of Illinois campus)

Anne Balsamo serves as the Dean of the School of Media Studies at The New School in New York City. Her most recent book, Designing Culture: The Technological Imagination at Work (Duke, 2011), examines the relationship between culture and technological innovation, with a particular focus on the role of the humanities in cultural innovation.

For more details, see http://go.illinois.edu/design_dialogues.
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EVENTS AND TRAINING: Budget Hacks Workshop 
April 26, 1-2pm, 106 Main Library

Kathy Sweedler from the U of I Extension Office will present the Library-sponsored workshop, Budget Hacks, as part of Money Smart Week.

Budget Hacks is a new presentation that we’ve developed to help people understand some of the “whys” that explain why we make the spending decisions that we do. Using research-based information, we cover money personalities, impulse spending, decision fatigue, and some behavioral economics insights. Then we go into strategies for how an individual can create an individualized spending plan. The goal is for people to walk away ready to work towards their financial goals, including modifying their spending.
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April 28, 12-1pm, 106 Main Library
Discussion of how to handle service recovery issues (the process of solving problems and returning dissatisfied or frustrated patrons to a state of satisfaction during service encounters).
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If you would like to submit content for the May issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, April 22, 2016.