March Library Office Notes






ANNOUNCEMENTS: University Librarian Note

ClimateQUAL Next Steps
Most of you will be aware of the work we undertook to examine our organizational climate. That work, which involved our use of the ClimateQUAL survey a year ago, was intended to help us better understand our organizational strengths and weaknesses and to structure our work (giving attention to the organizational climate) going forward. I am grateful for the outstanding work done by the ClimateQUAL Working Group in conducting the survey, and the ClimateQUAL Response Team in drafting recommendations for our work going forward. Those recommendations can be found on the Library’s website along with other ClimateQUAL documents. Read more…
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ANNOUNCEMENTS: Learning Analytics Initiative
John Wilkin, Dean of Libraries and University Librarian

The field of learning analytics has made an impact on many aspects of higher education. In the recent years there has been some success in applying learning analytics in academic libraries (University of Wollongong, University of Minnesota, etc.). With the goal to map the University Library’s impact on student success and retention, I have appointed a team of three local members: JoAnn Jacoby, Lisa Hinchliffe and Jen-chien Yu (lead) to conduct an investigation on learning analytics within the UIUC context. Dr. Martha Kyrillidou (GSLIS Research Associate and Principal of Martha Kyrillidou & Associates) will be a research partner for the local team.

The project will gather data from across the Library for analysis, with careful attention to the Library’s privacy and data security policies as well as regulations governed by the Institutional Review Board (IRB) for the protection of human subjects. Detailed information about the project will be shared once the scope and timeline are finalized. I encourage you to provide assistance to the team and contact the members if you have any questions or concerns.
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ANNOUNCEMENTS: Veterinary Medicine Library Transition
Over the next year, the Veterinary Medicine (Vet Med) Library will be transitioning from the traditional service model currently in place to an embedded librarian model. This transition will coincide with a major renovation of the current library space to create a number of collaborative learning rooms for the College of Veterinary Medicine, scheduled to begin in November 2016. Erin Kerby (Veterinary Medicine Librarian) will remain stationed at Vet Med as liaison to the college along with a small reference collection to support clinical work and research, while other staff and the circulating collections will be relocated to new homes elsewhere in the University Library system.
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ANNOUNCEMENTS: Demand Driven Update
Lynn Wiley, Head of Acquisitions

Here’s an update on Demand Driven programs for University Press titles from JSTOR and Project Muse.

You may remember we are running two pilots on these books to get wide access to the ecopy this year. Both the programs are new to the providers as well as us so we are learning as we go. By way of background, we historically have bought 56-58% of the print content offered by these vendors. For those bought, approximately 70% circulated at least once with many at high rates.

The Collection Development Committee (CDC) has charged a small task force to collect data and present it back to CDC this spring; Steve Witt, Kirstin Dougan, Peg Burnette and Lynn Wiley are on the group assisted by George Gottschalk and GA Rebecca Ciota,

JSTOR: we are buying any book that has had 11 or more downloads. All 3 campuses have access. We had access to over 36,000 titles. To date we have bought 245 titles, over 6,000 books have been used at least once; the total pages viewed and chapters downloads done together = 22,216. Each campus contributed funds and each campus owns a copy. We paid list price plus half again to own 3 copies. Users are accessing the JSTOR platform and using these book chapters much as they would a journal article. In 4 months the funds were expended and the program is suspended as of February 22, 2016. The titles we bought are in VUFind thanks to Willy Kries with a few more to be added this week as prices are reconciled.

Project Muse: we paid that vendor ahead for an evidence-based demand program. Here we have access to 31,500 titles activated on their platform with full MARC (MAchine-Readable Cataloging) records loaded, for one year of use. We then buy those that have high use after collecting that data with the task force deciding upon criteria to apply to a final purchase. Over 500 books have seen chapter downloads that are ten or higher. We have five more months to go before we look at use data to then select titles to own. Project Muse unique titles covered 1,611 titles with section downloads of 17,000.

Publishers with high-use Project Muse titles were Johns Hopkins, Rutgers, and the University of Michigan while JSTOR high-use publishers included Princeton, UPenn, and Yale. Titles from the last ten years of copyright dates were the majority of high use for both vendors.

As far as disciplines, JSTOR was History, Math, and Sociology; PMuse was Social Science, History, and then the Performing Arts.

The Task Force will prepare full reports on both programs for CDC later this year.


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ANNOUNCEMENTS: Jane Block and Marek Sroka Awarded Research and Publication Committee Grants
The Research and Publication Committee (RPC) is delighted to announce two awards this month to Jane Block and Marek Sroka to support their research:

  • Théo van Rysselberghe: Avant-garde classicist: Jane Block
    The award to Jane, professor emerita, will support her research project titled “Théo van Rysselberghe and André Gide: New Perspectives.” The total award is $3,427, which is to be used for travel to Paris to consult two private and one public archival collections pertaining to the artist Théo van Rysselberghe (1862-1926) and author André Gide, the winner of a Nobel Prize in 1947. Jane intends to incorporate her findings into the final chapters of her book entitled, “Théo van Rysselberghe: Avant-garde classicist” which will be published by the French publisher Classiques Garnier.
  • The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries: Marek Sroka
    The RPC award to Marek of $460 will support the purchase of documents from The National Archives (United Kingdom) to support his research project titled “The Inter-Allied Book Center in London and the Restoration of Czechoslovak and Polish Libraries.” His study focuses on the role of the Inter-Allied Book Center in London in the post-WWII cultural reconstruction of Czechoslovak and Polish libraries, and he intends to make a conference presentation based on the research, and to publish an article in a peer-reviewed journal.

Library faculty and academic professionals who are seeking seed funding for research projects should check out the Research and Publication Committee guidelines for applications: RPC reviews applications on a rolling basis, and the Committee welcomes questions. Feel free to contact Carissa Phillips, Committee Chair (
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ANNOUNCEMENTS: IAS Promotes Research, Outreach, and Blog
The International & Area Studies Library is proud to share its latest activity with you. Latin American & Caribbean Studies Librarian Dr. Antonio Sotomayor has published a book (The Sovereign Colony: Olympic Sport, National Identity, and International Politics in Puerto Rico); three outreach events are nearing on the horizon (two in March are listed below); and our Glocal Notes blog continues to produce a diverse variety of rich content. Thank you for participating in our success and we invite you to follow us on social media (Facebook page).
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The most recent meeting minutes of the Content Access Policy & Technology (CAPT) Committee are posted at
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HR NEWS: Faculty and AP Searches
Below is a summary of current academic searches as of February 29, 2016 (click on graphic below to enlarge). A more comprehensive listing is sent via LibNews each month.


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HR NEWS: Civil Service Vacancies
Please note, only applicants referred from the register are eligible to interview, unless you are on the current transfer list for the noted classification.  Please direct any questions to Library Human Resources.

  • Oak Street, Library Specialist, 50%, 1st register received, will begin interviews soon

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HR NEWS: Separations

  • Dmitry Tartakovsky, Library Specialist, Grainger Engineering Library and Information Center, accepted position with Slavic Review as Managing Editor, effective February 12, 2016

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IT NEWS: Medusa Digital Library Service
The Medusa Digital Library Service, a collaboration between the Scholarly Communication and Repository Services, Digital Preservation, and Content Access Management (CAM) units, extends the Library’s existing in-house Medusa preservation repository to enable public access to digital assets.

A beta version of this system, hosting a collection of Sanborn Fire Insurance Maps, is available from on-campus at this URL: The image server used by the system, also developed in-house, leverages the IIIF (International Image Interoperability Framework) standard to provide access to the highest resolution master images, which can be quickly zoomed and panned in the web browser or downloaded for free. We will be making improvements and adding new collections to this system throughout the spring and summer.

Try it out. There is a feedback button in the upper-right corner of the page accessed via the URL above. All comments are welcome.
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IT NEWS: New Public Workstation Images
New software is now available on authenticated public computers at the Undergraduate Library (UGL). Available software includes:

  • Adobe Photoshop: photo editing software
  • Adobe Illustrator: graphic design software
  • Adobe Premier: video editing software
  • ArcGIS suite: digital mapping tools
  • MATLAB: data analysis and algorithm development software

Any students, faculty, or staff looking to use one of these applications can go to any authenticated public machine in the UGL to work on projects. All session information is erased after the patron logs out of the computer.
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FACILITIES: Project Information
Please visit the Office of Library Facilities web page ( for project information
(under Facilities–>Project Information).
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EVENTS AND TRAINING: Undergraduate Library Spring Open House
(Featuring the Student Art Gallery Grand Opening)

This March, the Undergraduate Library will host an open house highlighting new services and additions to its space, including the brand new Student Art Gallery. In partnership with the School of Art & Design, this exciting space showcases the amazing talents of undergraduate students and highlights both the artistic achievements and educational opportunities students have on campus to a broad audience. The Open House will also feature tours and information about the Undergraduate Library’s digital media content creation resources, including its audio recording booth and green screen filming studio, as well as new spaces like its student respite room for relaxing and de-stressing.

Stay tuned for more details on dates and times via LIB-NEWS and social media, and contact Lori Mestre ( or David Ward ( for more details.
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EVENTS AND TRAINING: Chai Wai Event: Brazil & Rio 2016 Olympics
March 8, 3-4:30pm
International and Area Studies Library, 321 Main Library

Let’s talk about what the Olympics means for Brazil. Who does it include? Who does it exclude? Does it promise economic gain? For whom? Is the nation prepared to receive so many international guests? Featured panelists include:

  • Dr. Werner Baer (Economics)
  • Dr. Laurence Chalip (Recreation, Sport, and Tourism)
  • Dr. Synthia Sydnor (Kinesiology)
  • Dr. John Karam (Spanish & Portuguese)

The moderator will be Dr. Antonio Sotomayor, Latin American and Caribbean Studies Librarian.
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EVENTS AND TRAINING: INNER VOICES Social Issues Theatre Presents Side Eye
March 9, 7pm
Undergraduate Library


INNER VOICES Social Issues Theatre addresses timely and often difficult social and health issues through performances followed by post-performance dialogues. Additionally, the program provides an opportunity for students to be actively engaged in the process of creating and performing social issues theatre through four courses that students may enroll in for academic credit. Touring shows that range from health concerns such as substance abuse, sexual health, and body image to social issues such as hate crimes, gender identity, and socioeconomic status are offered each semester.

Side Eye is a look at the way we look at one another across societal divides focusing on microaggression (approximately 20 minutes in length) with a discussion to follow in Rm 291 UGL.

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EVENTS AND TRAINING: Anti-oppression Workshop Series
The goal of the Anti-Oppression Workshop Series, by Kristyn Caragher, is to expand the conversation of diversity and inclusion to include discussions of power and privilege. In addition, the Series aims to help participants develop concrete strategies and practices they can use in their workplace and community in order to help create a more equitable and just society. Watch Library Office Notes for another workshop in the series scheduled for April 13 and 14.

  • Workshop #1: Setting the Stage: What is anti-oppression training?
    Wednesday, March 16 (10am) Library 106 or Thursday, March 17 (2pm) Grainger Commons
    The purpose of this workshop is to define and discuss the anti-oppressive/anti-racist framework the series is operating from. To that end, we will discuss the difference between diversity training and anti-oppression training, and in particular how it relates to both higher education and librarianship.
  • Workshop #2: Intersectionality: the key to anti-racist action
    Wednesday, March 30 (10am) Library 106 or Thursday, March 31 (2pm) Grainger Commons
    This workshop will focus on intersectionality as a starting point for exploring the ways in which our identities intersect with systems of power and oppression and therefore, impact the ways in which we perceive and interact with one another. Using our experiences as frame of reference, together we will begin to discuss practices for naming and calling out systems of oppression in our community and workplace.

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EVENTS AND TRAINING: Peace Corps and The University
March 30, 3-4:30pm
106 Main Library

Did you know that several members of Illinois’s faculty and staff began their careers with Peace Corps service in various foreign countries? Come hear about how being a Peace Corps Volunteer led them to their roles today as global-minded educators, administrators, and more here at Illinois.


  • Joseph Lenkart (Russia), International Reference Librarian, International and Area Studies Library at Illinois
  • Nick Dunn (China), International Advising Specialist, University of Illinois International Student and Scholar Services (ISSS)
  • Alison Dunn (China), Assistant Professor, Mechanical Science and Engineering at Illinois
  • Lauren Karplus (Swaziland), International Visitors and Protocol Specialist, Illinois International

This is a jointly sponsored event with Peace Corps at Illinois.
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EVENTS AND TRAINING: 2016 Reference Services Retreat
The program and registration for the 2016 Reference Services Retreat are now available.  See below.  Please note that each session has a unique registration link.  If you go to the staff calendar, each session appears separately under its title (all color coded dark orange).

Day:  Tuesday, April 5, 2016
Time:  8:30 am – 4:45 pm
Location:  Channing Murray Chapel Room

Please direct any questions or comments to the organizing team:  Joe Lenkart (, Erin Kerby (, David Ward (, and Melanie Emerson (

Many thanks to JoAnn Jacoby and Beth Woodard for their support and assistance in organizing this event!

2016 Reference Services Retreat Program & Schedule

Morning Sessions

8:30 am – 8:50 am
Introduction: Joe Lenkart
Speaker #1: Suzanne Chapman
Presentation Title: User Experience at UIUC Library
20-25 min
Registration link

9:00 am – 9:50 am
Introduction and Discussion Prompt: David Ward
Panel Discussion: Reference Service Models
Panelists: Kelli Trei, Cara Bertram, Ali Krogman, Heather Simmons, Wendy Gregory
Registration link

10:00 – 10:20 am
Introduction: David Ward
Speaker #2: Jen-chien Yu
Presentation Title: Reference Assessment Techniques and Resources
20-25 min
Registration link

10:30 am – 11:20 am
Introduction and Discussion Prompt: Joe Lenkart
Panel Discussion: Patron Privacy at Service Points
Panelists: Lynne Rudasill, Melody Allison, Valerie Hotchkiss, Rand Hartsell
Registration link

11:30 am – 11:50 am
Introduction: Melanie Emerson
Speaker #3 Heidi Imker
Presentation Title: Research Data Services
20-25 min
Registration link

Afternoon Sessions

1:00 pm – 1:20 pm
Introduction: David Ward
Speaker #1: Beth Sheehan
Presentation Title: Training Opportunities for Service Hubs
20-25 min
Registration link

1:30 pm – 2:20 pm
Introduction and Discussion Prompt: Melanie Emerson
Panel Discussion: Strategies for Library Assessment (Traditional and New Metrics)
Panelists: Jen-chien, Bill Mischo
Registration link

2:30 pm – 2:50 pm
Introduction: Joe Lenkart
Speaker #2: Chris Prom
Presentation Title: Building a Faculty/Staff Expertise System the Agile Way
20-25 min
Registration link

3:00 pm – 3:50 pm
Introduction and Discussion Prompt: Erin Kerby
Panel discussion: Marketing and Outreach
Panelists: Mara Thacker, Heather Murphy, Eva Miller, Miriam Centeno
Registration link

4:00 pm – 4: 20 pm
Introduction: Erin Kerby
Speaker #3 JoAnn Jacoby, Associate University Librarian for User Services
Presentation Title: Evolving Service Environments at Illinois
20-25 min
Registration link

4:30 pm – 4:40 pm Concluding Remarks

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If you would like to submit content for the April issue of Library Office Notes, please submit it to John Wilkin, JoAnn JacobyBeth Sandore, or Tom Teper by Friday, March 18, 2016.