Looking for a very basic project management tool to create to-do lists, stay on-track, and maybe even get things done? On today’s Scholarly Smackdown we will discuss two possible options: Google Keep and Trello.
Both tools feature:
- Bulletin board format that shows a page of lists
- No cost options
- Online-only web application with neither a desktop version nor a way to work offline
- Good usability
- Mobile versions for iOS/Android that you can sync across platforms
- Limited customization
Both allow users to:
- Make to-do lists and checklists
- Incorporate images into lists
- Collaborate with groups — with unlimited team members
- Add due dates for list items to be completed
- Archive your lists when you’re done
- Pin lists to be a priority
- Put all the things needed for a project in one place and share with folks who need to see it
Google Keep is Google’s app for note-taking and task managing for yourself and your groups.
Google Keep’s advantages are:
- Built-in and included in Google Apps so it’s ready to use and available to Illinois students
- The app version for Chrome has a web scraper capability, which allows you to attach things you’ve scraped to your lists
- Integrates with Google Docs, so it is easy to send work you have in Keep to Google Docs
- Allows you to draw in your notes
- Fairly intuitive
- Reminders and Notes are separate; Reminders are notes that include a time stamp
- Voice notes on Android
Trello was developed by Fog Creek Software and is now owned by Atlassian, the wizards behind our wiki. It is a great software for staying on top of things.
Trello free version advantages are:
- Easy to sign up for and get started
- Easy-to-access documentation and instructions
- Much more granularity possible at the free level than Google Keep; you can create cards within lists within boards
- Attach files up to 10 MB to your boards
- Due dates on cards
- One Power-up which is a special feature and there are a lot to choose from, such as integration with Slack
The paid versions of Trello are:
- Trello Gold: $5 a month or $45 a year
- 3 Power-ups that let you connect Trello to a wide range of services
- Business Trello at $10 a month, which lets you access all the power-ups
Overall, both Google Keep and Trello are great products for basic task management for both yourself and your groups. If you want something simple and love all things Google then Google Keep is probably your best option. However, if you are planning something with a lot of sub-steps and you want to be able to create really detailed checklists then you probably will prefer Trello. And of course, let us know about your favorite digital tools for preventing scholarly smackdowns in the comments!