Tips and Instructions for Conducting a Zoom Session

Tips for Conducting your Live Session

You can have a Live Session on campus, using one of the Live Session Studios in BIF; or you can do it in your office or from a remote location.

On-Campus: If you would like to do your Live Session on campus, in a classroom using classroom capture, you need to contact us at

On your own: If you prefer to do the live session from your office, home or a remote location, there are few things to take care of as you go “solo”.  Here some tips and advice to have a successful session with your students.

When hosting a Zoom meeting:

Tip 1- Find a quiet, well-lit room with little to no background noise and no bright lights or windows behind you.

Tip 2– Download the Zoom app from their website (

Tip 3-Start the meeting via the Zoom app on a laptop or desktop computer (PC or Mac)

Tip 4- Do not use a mobile phone or web browser to launch a meeting (if you can avoid it). Quality can be spotty and with the web browser, certain features are disabled (such as breakouts and polls).


The Physical Space 

Make sure you have webinar2the computer/tablet/external camera high enough. Even tipping the screen to a good angle it feels like we are looking up at you. If you can raise your machine up six inches it will cast you in a more appealing view. 

  1. Make sure there’s adequate light in front of you 
  2. Make sure there are not any bright lights or windows behind you. 
  3. Put some soft things under your computer position to dampen the sound (a towel, a piece of cloth, a
  4. Set up in a room with as many soft surfaces as possible – curtains, carpet, clothes/coats hanging. If it looks ok, pointing into a closet works amazingly well. 
  5. Position your chair so you fill the screen with your torso from the bottom of the ribs up. 



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About Audio and Video

  • While you can certainly run a Zoom session on a laptop using its integrated mic and webcam, this may result in poor quality audio and video. It is better if you wear a headset (like the ones from your phone) or you may buy a USB microphone specifically for videoconferencing. These can be plugged into a laptop’s USB port and give better audio quality than the one from your laptop which will pick up external noises as well.
  • Once connected, you can test your audio in Zoom by clicking “Test speaker and microphone” to verify the microphone is working correctly. These microphones are plug-and-play; you do not need to manually download drivers to set them up. See for more details on verifying microphone functionality.
  • Please, if you don’t have a headset or special microphone, you need to get a pair of headphones for running a meeting, otherwise, there may be audio feedback (your speakers putting out audio that then accidentally feeds into your mic). Zoom does a good job of correcting for this but it is best not to rely on this.


Recommended Hardware

For All Zoom Meetings

Starting the meeting 


  1. The ZOOM app (see Figure 1) should be launched first. After your first time launching the app you should be automatically logged in every time in the future. (this will be quicker than the browser URL or going through Compass2g) 
  2. Click the blue JOIN button in the window in Figure 1. 
  3. The JOIN A MEETING window will be next. Put the name or number of the meeting in the top field.join meeting
    If the meeting was in your calendar, you will see it at the bottom right on the app screen (See Fig. 2).
  4. Click the blue JOIN button. 

Screen Sharing 

  1. Have your PowerPoint loaded ready for SCREEN SHARING 
  2. SCREEN SHARING is found on the menu at the bottom of the ZOOM session window.
  3. More on SCREEN SHARING here: 
  4. Don’t be shy! Move back and forth from PowerPoint Screen Sharing to the regular camera. Let the student see you. 
  5. In the upper right corner of the main ZOOM screen, you can toggle between GALLERY and SPEAKER view. Gallery is the “Brady Bunch” view, speaker tracks the currently speaking person in a larger window. 
  6. When you or a student is SCREEN SHARING, the computer’s display takes over the whole view with a small video thumbnail in the corner of your screen. This thumbnail can switch between GALLERY (in a strip of thumbnails that can scroll) or SPEAKER VIEW.