Attendance


attendanceThe attendance activity allows you to take attendance during class and provides students with a way to view their attendance record.

Attendance Settings

› General
› Common Module Settings
› Restrict Access
› Activity Completion

Attendance Module

› Add a Session
› View Sessions
› Delete or Edit a Session
› Take Attendance
› View an Attendance Report
› Export an Attendance Report
› Change Attendance Marking and Grading Settings
› Hidden Sessions


General

  1. generalUse the “Name” text box to give the attendance activity a new name.
  2. Use the “Grade” drop-down list to assign the maximum points the attendance activity will be worth in the gradebook.

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Common Module Settings

  1. moduleChoose whether or not to hide or show the Assignment module using the “Visible” dropdown box.
  2. If desired, type a number into the “ID number” text box. Setting an ID number provides a way of identifying the activity for grade calculation purposes.
  3. Choose a group mode for the activity. The different group modes are described below:
    No groups – Students will not be separated into groups for the activity. In interactive activities, students will see the contributions of every class member.
    Separate groups – Students will be separated into groups for the activity. In interactive activities, students can only contribute to their group and only view their group’s contributions.
    Visible groups – Students will be separated into groups for the activity. In interactive activities, students will see the contributions of every class member, but they can only contribute to their group.
  4. Use the “Grouping” dropdown list to determine the grouping for the activity. See Groups and Groupings for more information.
  5. To only make the activity available to students assigned to groups within the selected grouping, check the “Available for group members only” box. See Groups and Groupings for more information.

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Restrict Access

Use the restrict Access settings to control when and how students have access to the activity. See Restricting Access to Content for more information.

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Activity Completion

Use the Activity Completion settings to track the completion of the activity. For more information, see Activity Completion.

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Add a Session

addsession

  1. Click on the “Add” button at the top of the attendance module.
  2. Use the “Session type” buttons to pick Common or Group settings. You will only be able to choose Group settings if your Group Mode is set to “Visible groups” or “Separate Groups”. See Change the Group Mode of an Activity or Resource for more information.
  3. Check “Create multiple sessions” to create more than one session at a time.
  4. Use the “Session Date” dropdown lists to choose when the first session begins.
  5. Use the “Duration” dropdown lists to choose the length of the session in hours and minutes.
  6. If creating multiple sessions, use the “Session end date” dropdown boxes to pick the last day of the session.
  7. If creating multiple sessions, use the “Session Days” checkboxes to pick which days of the week the sessions occur.
  8. If your sessions will occur less than once a week, use the “Frequency” dropdown list to choose how often they occur. For example, a session that occurs every other week will have a frequency of 2.
  9. Add a description for the session if desired. If no description is entered, “Regular class session” will be displayed in the description column of the Attendance module.
  10. Click on the “Add Session” button.

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View Sessions

viewsessions

  1. Click on the “Sessions” button at the top of the attendance module.
  2. If you are using groups in the attendance activity, use the “Sessions” dropdown box in the upper left to filter sessions down to a particular group.
  3. In the upper center of the Attendance module is a button that displays the weekly date with blue arrows on either side. Click the button to bring up a calendar that will allow you to navigate to a particular day. You can also use the blue arrows to navigate between weeks.
  4. Use the buttons in the upper right to display all, all past, monthly, weekly or daily sessions.

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Delete or Edit a Session

  1. Click on the “Sessions” button at the top of the attendance module. Each session is displayed in a row with an “Actions” column.
    editsession
  2. To delete a session, click the X icon in the Actions column.
    delete
  3. Click the “Continue” button when asked to confirm. Click “Continue” again to return to the attendance module.
  4. changesession To edit a session, click the gear icon in the Actions column.
    edit
  5. Use the “New date” dropdowns to change the date of the session.
  6. Use the “Duration” dropdowns to change the length of the session in hours and minutes.
  7. Use the “Description” box to change the session’s description.

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Take Attendance

  1. Click on the “Sessions” button at the top of the attendance module. Each session is displayed in a row with an “Actions” column.
    editsession
  2. Click on the green dot in the Actions column of the session for which you want to take attendance.
    takeattendance
  3. A new page will open with a list of the students in your class. Use the “Page” button in the upper right to navigate through the list.
    takeattendance
  4. If you are using groups in the attendance activity, use the “Visible groups” or “Separate groups” dropdown menu to filter the list of students by group.
  5. Use the “View mode” dropdown list to view the students in a list or grid form.
  6. For each student, you will have the option of marking them P, L, E or A. To change the marking options, see Change Attendance Marking and Grading Settings. The acronyms are described below:
    P – Present
    L – Late
    E – Excused
    A – Absent
  7. Use the text boxes in the “Remarks” column to enter a memo about the marking for each student.
  8. Click the “Save Attendance” button.
  9. You will receive a message that attendance has been successfully taken and then returned to the main module page.
  10. Notice that the green dot in the Actions column has been replaced with a green arrow. Click the arrow to change the attendance markings you previously made.
    retake

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View an Attendance Report

attendance-13

  1. Click on the “Report” button at the top of the module. A list of students will display with their attendance and grade history.
  2. If you are using groups in the attendance activity, use the “Group” dropdown list to limit the report to that particular group.
  3. In the upper center of the Attendance module is a button that displays the weekly date with blue arrows on either side. Click the button to bring up a calendar that will allow you to navigate to a particular day. You can also use the blue arrows to navigate between weeks.
  4. Use the “Page” button at the top to navigate through the list by page.
  5. Use the buttons in the upper right to display all, all past, monthly, weekly or daily sessions.
  6. Use the links in the top grey row to switch the order of the student list by First name or Last name, or click on a session date and time to view the attendance for that particular session.

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Export an Attendance Report

export

  1. Click on the “Export” button at the top of the module.
  2. If you are using groups in the attendance activity, use the “Group” dropdown list to limit the report to that particular group.
  3. Use the “Identify student by” checkboxes to include the students’ IDs and/or Usernames in the report.
  4. Use the “Select all sessions” checkbox to determine whether you want to export a report for all sessions or limit it to a range of sessions.
  5. Use the “Include not taken sessions” checkbox to determine whether you want to include sessions without attendance information in the report.
  6. Use the “Include remarks” checkbox to determine whether you want to include your remarks in the report.
  7. If you have opted to not include all sessions in the report, use the “Start of period” and “End of period” dropdown lists to determine the range of sessions that the report will be limited to.
  8. Use the “Format” dropdown list to choose the type of file you want to export.
  9. Click the “OK” button and choose where you want to save the file on your computer.

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Change Attendance Marking and Grading Settings

settings

  1. Click on the “Settings” button at the top of the module.
  2. In the “Acronym” column, change the letters you use to mark attendance.
  3. In the “Description” column, change the description of each acronym.
  4. In the “Grade” column, change the number of points awarded for each attendance marking.
  5. To temporarily turn off a marking option, click on the eye icon in the Action column.
  6. To permanently delete a marking option, click on the X icon in the Action column.
  7. To add a new marking option, type an Acronym, Description and Grade in the empty text boxes available in the bottom row, then click the “Add” button in the Action column.
  8. When you are finished making changes to the settings, be sure to click the “Update” button at the bottom.

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Hidden Sessions

hidden

  1. If you have created sessions earlier than the start-date of your course, they will be hidden.
  2. Click on the “Sessions” button at the top of the module.
  3. Use the “Choose…” dropdown box at the bottom right of the module to remove or change the duration of these sessions.

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Working with Activities and Resources

› Add an Activity or Resource
› Move or Arrange an Activity or Resource
› Rename an Activity or Resource
› Edit the Settings of an Activity or Resource
› Hide or Show an Activity or Resource
› Copy an Activity or Resource
› Allow a Specific User Certain Permissions When Using an Activity or Resource
› Delete an Activity or Resource
› Change the Group Mode of an Activity or Resource


Add an Activity or Resource

  1. In the upper right, click on the green button that says “Turn editing on”.
    edit
  2. Locate the section where you want to add an activity or resource. At the bottom of the section, click on the button that says “Add an activity or resource”
    instructor-content-activities-02
  3. A window will pop up with a list of activities and resources. When you click on one of the items in the left column, a description will appear in the right column. Choose the activity or resource you want and click the “Add” button.
    instructor-content-activities-03

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Move or Arrange an Activity or Resource

To rearrange the order of an activity or resource:

  1. Click on the compass arrows icon next to the title of the activity or resource you want to move and hold down the mouse button.
    compassarrow
  2. Drag the section up or down to move it to a new location.
  3. Release the mouse button.

To add or remove an indentation to an activity or resource:

  1. Click on the “Edit” button to the left of the activity or resource.
  2. From the drop-down list, choose “Move right” or “Move left” next to the arrow icons.
    instructor-content-activities-04

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Rename an Activity or Resource

  1. Click on the pen icon to the right of the activity or resource’s name.
    penicon
  2. Type in a new name for the activity or resource
    rename
  3. Press enter to save or escape to cancel.

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Edit the Settings of an Activity or Resource

  1. Click on the “Edit” button to the right of the activity or resource.
  2. From the dropdown list, choose “Edit settings” next to the gear icon to hide the activity or resource.
    settings

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Hide or Show an Activity or Resource

  1. Click on the “Edit” button to the right of the activity or resource.
  2. From the dropdown list, choose “Hide” next to the eye icon to hide the activity or resource.
    hide
  3. Once the activity or resource has been hidden, return to the “Edit” menu and choose “Show” to show it again.
    show

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Copy an Activity or Resource

  1. Click on the “Edit” button to the right of the activity or resource.
  2. From the dropdown list, choose “Duplicate” next to the pages icon.
    duplicate

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Allow a Specific User Certain Permissions When Using an Activity or Resource

  1. Click on the “Edit” button to the right of the activity or resource.
    blocks_04
  2. From the dropdown list, choose “Assign roles” next to the user icon.
    assignroles
  3. Choose the type of role you want to assign to a specific user. The details of that role are listed in the “Description” column.
    description
  4. Choose the specific user from your list of potential users on the right. Click the arrow buttons to add or remove them to the “Existing Users” list on the left. You can also use the search boxes at the bottom to find a specific user.
    description
  5. The names in the “Existing Users” list will be assigned the role you chose on the previous page. When you’re finished, you can choose another roll to add from the drop-down list at the bottom, or you can return to the previous page by clicking on “Back to the list of all roles”.
    description

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Delete an Activity or Resource

  1. Click on the “Edit” button to the right of the activity or resource.
  2. From the dropdown list, choose “Delete” next to the X icon.
    delete

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Change the Group Mode of an Activity or Resource

  1. Click on the user icon next to the “Edit” button of the activity or resource.
    activities-12
  2. Every time you click, the icon will change. Each icon represents a different group mode. The different group modes are described below:nogroupNo groups – Students will not be separated into groups for the activity. In interactive activities, students will see the contributions of every class member.

    separategroupSeparate groups – Students will be separated into groups for the activity. In interactive activities, students can only contribute to their group and only view their group’s contributions.

    instructor-content-activities-14Visible groups – Students will be separated into groups for the activity. In interactive activities, students will see the contributions of every class member, but they can only contribute to their group.

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