Constitution and Bylaws

CONSTITUTION OF THE UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN CHAPTER OF THE AMERICAN SOCIETY OF CIVIL ENGINEERS

 

ARTICLE I. NAME

  1. The name of this organization shall be the University of Illinois at Urbana-Champaign Student Chapter of the American Society of Civil Engineers, hereafter abbreviated ASCE UIUC.

 

ARTICLE II. OBJECTIVE

  1. The objective of this Chapter is the same as the national chapter of the American Society of Civil Engineers in that it facilitates the advancement of technology, encourages lifelong learning, promotes professionalism and the profession, and develops civil engineering leaders, and advocates infrastructure and environmental stewardship.

 

ARTICLE III. RELATIONSHIPS

Section I. American Society of Civil Engineers

  1. ASCE UIUC shall be under the jurisdiction of the American Society of Civil Engineers.
  2. Specifically, the Chapter lies in Region 3 and falls under the East Branch of the Central

Illinois Section of the American Society of Civil Engineers.

  1. The Chapter will subscribe to the constitution, Bylaws, Rules of Policy and Procedure, and the Code of Ethics as adopted by the American Society of Civil Engineers.
  2. Therefore, if any provisions of this constitution shall at any time conflict with provisions adopted by the American Society of Civil Engineers, the provisions in the constitution and Bylaws shall become null and void.

Section II. University of Illinois at Urbana-Champaign

  1. ASCE UIUC shall also be under the jurisdiction of the University of Illinois at Urbana Champaign.
  2. Specifically, the Chapter is under the College of Engineering and the Department of Civil and Environmental Engineering.
  3. The Chapter will also subscribe to the University of Illinois at Urbana-Champaign

Student Code.

  1. Additionally, the Chapter will be a Registered Student Organization of the University of Illinois at Urbana-Champaign and follow the rules and regulations of that section of the University.
  2. Therefore, if any provisions of this constitution shall at any time conflict with provisions adopted by the University of Illinois at Urbana-Champaign, the provisions in the constitution and Bylaws shall become null and void.

 

ARTICLE IV. MEMBERSHIP

  1. Membership of this Chapter shall consist of undergraduate and graduate students enrolled at the University and who are in good standing via payment of Chapter dues.
  2. Members of ASCE UIUC shall subscribe to the Constitution and Bylaws of the Chapter as well as the Code of Ethics, provided by the American Society of Civil Engineers.
  3. Membership shall not be denied regardless of race, creed, age, color, religion, national origin, gender, disability, sexual orientation, marital status, or veteran status.
  4. Membership of ASCE UIUC does not automatically grant student membership to the

American Society of Civil Engineers, nor is it the responsibility of anyone other than the individual to obtain that membership, if desired.

 

ARTICLE V. DUES

  1. The schedule of annual dues shall be established, and when established may be modified by a two-thirds vote of the Board. The schedule of dues shall be set forth in the Bylaws.

 

ARTICLE VI. EXECUTIVE BOARD

  1. The Executive Board shall consist of chapter officers as listed in the Bylaws. Liaison appointments are detailed in Article VII. These members shall be voting members when the Board votes.
  2. Chapter Officers shall be elected at the end of a semester and hold the position for following two (2) semesters. The timeline of installation of Officers shall be outlined in the Bylaws.
  1. The Officer must be present on campus during his/her term.
  2. The President shall have served at least two (2) semesters on the Board prior to taking the position.
  3. If an Officer wishes to resign, he/she may step down. The Officer shall submit a formal letter of resignation to the president, or faculty advisor in the event the President resigns.
  4. If an Officer is not performing his/her duties, the Board may terminate the Officer. The termination procedure in the Bylaws shall be followed.
  1. If a vacancy of a position occurs during the first half of the term, a special election shall be held to fill the position. The President will hold elections via electronic ballot and the board will vote and approve with a two-thirds majority.
  2. If a vacancy of a position occurs during the second half of the term, it shall be filled by Presidential appointment. If the President’s position is vacant, then the Board shall elect a new President and the new President shall appoint the now-vacant position on the Board.
  3. Should a vacancy occur in the Concrete Canoe liaison position, the team is responsible for appointing a new liaison, not the President.

 

ARTICLE VII. CONCRETE CANOE

  1. All conference-attending members of Concrete Canoe shall become members of ASCE UIUC, detailed in Article IV.
  2. The team shall appoint their own captain(s) and give their contact information along to the Board.
  3. The team shall appoint their own liaison to the Board, detailed in Article VI.
  4. The liaison for the Concrete Canoe Team must not have another position on the Board.

 

ARTICLE VIII. ADVISORS

Section 1. Practitioner Advisors

  1. The East Branch of the Central Illinois Section of the American Society of Civil Engineers shall appoint at least one (1) practitioner advisor to the organization.
  1. The appointment stands until the East Branch appoints a new practitioner advisor or the student chapter submits a request to the East Branch for a new advisor.

Section 2. Faculty Advisor

  1. The position of faculty advisor shall be established by a two-thirds vote of the Board.
  2. The faculty advisor shall be employed within the Department of Civil and Environmental Engineering.
  3. If the Board deems the faculty advisor is deemed unfit to hold the position via a two-thirds vote, the Board shall notify the faculty advisor of his/her termination and select a new advisor.

Section 3. Graduate Advisor(s)

  1. Graduate advisor(s) shall be past Board members who are attending graduate school at the University of Illinois at Urbana-Champaign and pursuing a degree from the

Department of Civil and Environmental Engineering.

  1. Graduate advisor(s) shall not be considered Board members and receive no vote; however, the advisor(s) are eligible to become a Member and have voting rights.

 

ARTICLE IX. AMENDMENTS AND BYLAWS

Section 1: Voting

  1. All Members of ASCE UIUC have a right to vote on amendments and bylaws.
  2. When voting takes place, the fraction of votes required includes all of the members, not just the number present.

Section 2: Amendments

  1. An amendment to this constitution may be proposed by presenting to the Chapter Secretary a petition stating the desired amendment and containing the signature of at least thirty percent (30%) of the Members of ASCE UIUC or two-thirds of the Board.
  1. The Chapter Secretary shall send out an email to Members of ASCE UIUC that contains the petition and ballot for Members to vote upon. Members shall have two (2) business days to cast their ballot.
  2. For the adoption of any amendment to the constitution, two-thirds of the valid ballots or two-thirds of the Board shall be cast in favor of the amendment. An amendment that passes shall become effective immediately, unless otherwise stated.

Section 3: Bylaws

  1. Bylaws of this constitution shall be reviewed on an annual basis.
  2. Any proposed change to the bylaws shall be presented to the Chapter Secretary in the form of a petition stating the desired change.
  3. Revisions to the bylaws must pass with a two-thirds Board vote. Changes go into effect immediately, unless otherwise stated.

updated 10/29/2019

 

BYLAWS OF THE UNIVERSITY OF ILLINOIS AT URBANA-CHAMPAIGN CHAPTER OF THE AMERICAN SOCIETY OF CIVIL ENGINEERS

 

ARTICLE I. DUES

Membership dues shall be $10 per academic year and count for the semester paid and the following semester. Dues cannot be paid retroactively.

  1. Dues shall be paid no later than September 15 to attend the American Society of Civil Engineers Convention.
  2. Dues shall be paid by October 31 and March 31 to be eligible to run for office and vote in elections at the end of the Fall and Spring semesters, respectively.
  3. Dues shall be paid by January 15 in order to participate in the Great Lakes Regional Student Conference.
  4. Exceptions to the deadlines shall only be waived by the President in extenuating circumstances on a case-by-case basis.

 

ARTICLE II. EXECUTIVE BOARD

Section 1: Officers

  1. The Executive Board shall consist of the President, Vice President – Internal, Vice President – External, Secretary, Treasurer, and Senior Conference Chair.
  2. When ASCE UIUC is selected to host conferences, such as the Great Lakes Regional Conference or National Concrete Canoe Competition a second Conference Chair shall be installed.

Section 2: Duties

  1. President: Leads the Board in organizing events for ASCE UIUC. The President is the main point of contact between the chapter and the department, advisors, East Branch, and others wishing to make contact with ASCE UIUC.
  2. Vice President – Internal: Organizes professional development events held on campus, including but not limited to organizing and running the Fundamentals of Engineering (FE) review sessions, arranging for speakers at general meetings, and arranging professor lunches.
  3. Vice President – External: Organizes professional development events held off campus. Examples include organizing ASCE UIUC’s participation in conferences and events with the local chapter. The External Vice President is also the point of contact between the ASCE UIUC executive board and the Concrete Canoe and Steel Bridge teams.
  4. Secretary: Manages CampusGroups, takes minutes at meetings, and handles physical advertisements for ASCE UIUC events. The Secretary acts as historian for the group and holds important documents and information, including but not limited to the Constitution, Bylaws, concrete canoe reports, technical papers, and Chapter awards. The Secretary is in charge of managing the contact information and attendance record of the Members of ASCE UIUC. It is the responsibility of the Secretary to ensure this information is passed down to the next Secretary. The Secretary is responsible for compiling the Annual Report.
  5. Treasurer: Oversees the accounts associated with ASCE UIUC. Handles reimbursements, seed money, and is the point of contact between ASCE UIUC and the CEE business office.
  6. Senior Conference Chair: Prepares ASCE UIUC for the annual Great Lakes Student Conference and trains an underclassmen Conference Chair by guiding them to understand the responsibilities related to conference.

Section 3: Termination of Officers

  1. An Officer may be terminated by vote of the Board if the duties of the position are not being fulfilled in a professional manner.
  2. A warning email shall be given to the Officer by the President to notify that he/she is not performing duties and is eligible for termination.
  3. If the Officer does not make ample positive change after two weeks, the Board may remove the Officer by two-thirds vote. The Officer may approach the Board and address why he/she deserves to stay on the board before the vote takes place.

Section 4: Installation Timeline

  1. End of Fall semester elections shall be held for the following positions and held until the following end of Fall semester elections:
    1. President
    2. Secretary
    3. Treasurer
    4. Vice President – Internal
    5. Vice President – External
    6. Senior Conference Chair
  2. Duties are officially transferred at the conclusion of the transition meeting held on Reading Day of each semester.

 

Section 5: Elections and Eligibility

  1. Self-nominations for elections shall occur as early as two (2) weeks prior to the election date.
  2. Candidates must be members of ASCE UIUC and comply with Article 1 Section 3 of the Bylaws.
  3. The Board shall elect the President prior to the semester election.
  4. If a current Officer wishes to run for another position, he/she must submit a letter of resignation to the President effective at the end of the semester.
  5. Members must be present at the election to vote unless the election is done via online ballot.
  6. In an uncontested race, a vote of no confidence shall be the second option in voting.
  7. In case of a vacancy, such as having no candidates for a position, the President may hold a letter ballot if nominations come in at a later date but before the beginning of the next semester.
  8. In the case of the Senior Conference Chair, the candidate(s) must have been the Conference Chair for two (2) semesters.

 

ARTICLE III. ASCE UIUC SPONSORED EVENTS

  1. In the case where ASCE UIUC pays travel and registration cost for events, including but not limited to site tours and conferences, members have priority in signing up for and attending function(s). If a member is not attending the function(s) that they agreed to attend, they shall pay for the costs ASCE UIUC initially paid for.

Updated 10/29/2019